State Financial Transaction Cutoff Dates for Fiscal Year Ending June 30, 2018

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Expenditures associated with merchandise received or services rendered after 6/30/2018 must be charged to the 2018-19 fiscal year.

All transactions must be received by the business offices by the below cutoff dates.

All Purchases**

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Type of Transaction Refer Questions To Cutoff Date

Commodities and Services over $50,000 - Not on State contract

Dominic LoTempio dsl4@buffalo.edu 645-4503
April 13, 2018

Commodities and Services over $50,000 - State contract

Dominic LoTempio dsl4@buffalo.edu 645-4503 May 25, 2018

Commodities and Services $0-$49,999

Dominic LoTempio dsl4@buffalo.edu 645-4503 May 25, 2018

eProcurement Transactions - Proftech/Staples Advantage, UPS, VWR, Fisher Scientific

Linda Deni
lindaden@buffalo.edu
645-4501 June 22, 2018

∙ eProcurement transactions need to be ordered and shipped by 6/22/18

   

Procurement Card Purchases - (Transaction Post Date on Cardholder Statement)

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 6, 2018

Procurement Card Reconciliation

Angie Rzeszut rzeszut@buffalo.edu 645-4533 July 20, 2018
∙ All PCard billing cycles up to and including the June 2018 cycle must be reconciled and certified.∙    
∙For confirming received orders processed between June 1- June 30, 2018, please enter a note on the transaction requesting the transaction be charged to the 2017-2018 fiscal year.    

Budget Revisions

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Type of Transaction Refer Questions To Cutoff Date
Budget Revisions Debbie Schmigiel ds84@buffalo.edu 645-2635 June 22, 2018

Internal Service Units

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Type of Transaction Refer Questions To Cutoff Date

University Facilities

Dawn Buchanan dbuchana@buffalo.edu 645-6258 April 30, 2018

VP/CIO

Janet Berlinghoff berling@buffalo.edu 645-3621 June 22, 2018

University Print Services

Pamela Zaprzal pamelaza@buffalo.edu 829-2930 
June 22, 2018

Campus Mail Services

Wendy Hicks
wlf@buffalo.edu 645-5364
June 22, 2018

Revenue Transfers

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Type of Transaction Refer Questions To Cutoff Date
Revenue Transfers
Erin Guiffrida erinhunt@buffalo.edu   645-2601   July 3, 2018

Reimbursement Requests **

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Type of Transaction Refer Questions To Cut-Off Date

Travel Reimbursements

Mary Ellen Mitchell memcdole@buffalo.edu 645-4535 July 11, 2018

∙For travel beginning June 2017 and ending July 2017 please indicate budget year to be charged on the travel voucher.

   
Personal Reimbursements** Karen Buchheit kmb36@buffalo.edu 645-4528 July 6, 2018

Accounts Payable **

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Type of Transaction Refer Questions To Cutoff Date

All receivers over $5,000  log into Web Receiver system

Annette Saraceno als38@buffalo.edu 645-4514 July 11, 2018

Invoices

Annette Saraceno als38@buffalo.edu 645-4514 July 11, 2018

Expenditure Transfer Requests

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Type of Transaction Refer Questions To Cutoff Date

Personal Service and Temporary Service

Jeremy Nebelecky jeremyne@buffalo.edu 645-2635 July 20, 2018

Other Than Personal Service (OTPS)  (IDI)

Michelle McCartney mam10@buffalo.edu 645-2606 July 20, 2018

** As per OSC's Guide to Financial Operations, expenditures associated with merchandise received or services rendered prior to 7/1/18 must be charged to the 2017-2018 fiscal year. Expenditures associated with merchandise received or services rendered after 6/30/2018 must he charged to the 2018-2019 fiscal year. This guideline will be strictly enforced

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