Prepare for Statewide Financial System Shutdown

SFS Logo.

Published March 18, 2021

Statewide Financial System (SFS) is expected to be unavailable from approximately March 30 through April 1, 2021 for State fiscal year-end processing.

“All state-funded transactions should be submitted to business offices no later than March 17, 2021 as every effort will be made to process them prior to the shutdown. ”
Angie Rzeszut, Director of Accounts Payable and Travel

How Does This Shutdown Affect UB?

During this period, SUNY campuses and state agencies will not be able to process state procurement and financial transactions such as:

  • Purchase orders
  • Vendor payments
  • Travel
  • Non-travel reimbursements to individuals
  • Honoraria
  • Interdepartmental invoices (IDI)
  • Personal Service Regular (PSR) journal transfers
  • Interagency journal transfers

SUNY Research Foundation, UB Foundation, Procurement Card and eProcurement transactions with UPS, Fisher, VWR, and Staples are NOT affected.

Navigate This Shutdown

  • Submit transactions to the business offices by March 17, 2021 to help ensure the appropriate review and processing prior to shutdown.
  • Continue to submit all procurement and financial transactions during the shutdown.
  • Use your PCard to make allowable purchases.
  • Request reimbursement no later than March 17, 2021 for state-funded airfare paid by the traveler before the travel date. (Your department must pre-approve early reimbursement and, if your travel is canceled, you may need to reimburse UB.)

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