Update to Contract Request & Intake Process

Metal ballpoint pen lying on documents with contract closeup. Employment by contract concept.

Published May 23, 2025

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Starting June 1, 2025, all procurement contracts requiring review must be submitted through ShopBlue.

While UB strives to use SUNY-approved templates for all contracts, we recognize this isn't always possible for leases, revenue contracts, and service agreements. To improve efficiency, accuracy, and visibility in our contract processes, please follow these steps:

Submission Process:

  • For Non-Catalog Requisition: Create a $0 non-catalog requisition in ShopBlue
  • For Supplier: Select your supplier (or choose "new supplier" if not yet registered)

Attachments and Notes:

Comments section:

  • Clearly describe the contract purpose
  • Specify contract type and key details, including:
    • Vendor contact information
    • Goods/services description
    • Obligations for both parties
    • Delivery dates and milestones
    • Terms and conditions
    • Termination/renewal dates

Attachments:

  • All supporting documentation
  • Editable Word version of the contract (if applicable)
  • All exhibits and associated agreements/documents

After submission, Purchasing and Contract Services will review/draft, negotiate, and execute the contract, collaborating with SUNY and Research Foundation for SUNY counsel as needed to ensure legal compliance.

Coming Soon: A dedicated ShopBlue Contract Request Form for Revenue Contracts for Service Centers, use of UB space, and more. Watch for additional ShopBlue enhancements as we improve our procurement workflow processes.

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