Financial Management of University Fees Policy Revised

UB Seal on Crosby Hall.

Published June 25, 2018 This content is archived.

The Financial Management of University Fees Policy, approved and signed by President Tripathi, is available in the University Policy Library

Overview

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The University at Buffalo establishes and maintains university fees in accordance with the State University of New York (SUNY) Fees, Rentals, and Other Charges Policy. In addition, these general principles govern the development of new fees or changes to existing fees:

  • Fees are set based on the full cost of the activity or service for which the fee is charged, including all allowable costs.
  • Fees should recover costs when no other dedicated funds are available for that purpose.
  • A consultation process with students is encouraged, when appropriate. The consultation process may use a committee with representation of the impacted group.
  • If waivers are permitted, a fee waiver policy must be included as part of the fee proposal or request for fee change.
  • Fees must be approved based on level of authority.

Fees must be reviewed annually and adjusted as necessary.    

Policy Revisions

The policy has been revised to include:

  • A change in the title of the policy from Setting Fees, Fines, Deposits, and Service Charges to Financial Management of University Fees
  • Additional guidance and clarification related to fee development:
    • Allowable costs
    • Approval, waiver policy, break-even, annual review, account establishment, and record retention requirements
    • Variable billing rates
    • Billing or invoicing
    • Revenue collection
    • Segregation of duties

Applicability

This policy applies to all university fees administered through State, Faculty Student Association, and University at Buffalo Foundation accounts that are not related to service centers.

Guidance

Questions can be directed to the appropriate contact.

Contact Phone Email
University Fees
716-645-2640 ubs-universityfees@buffalo.edu