University Fees - Best Practices for Timely Fee Submission and Approvals

Published December 21, 2017

University fees have different dates for submissions and approvals, depending on the semester. Follow these best practices for timely fee submission and approvals of University Fees.

Best Practices in University Fee Submissions

  •  Submit your completed Fee Forms to Financial Management, with all required documentation, by the dates indicated on the Fee Calendar to prevent any delays in the review and approval of your fees.
  •  Reach out to Financial Management if you need assistance in preparing your fee proposals (allow 3-4 weeks lead time prior to the due date).
  • If you know that you will be unable to meet the calendar due date, please reach out to Financial Management to obtain further guidance and approval to submit fee proposals past the deadline.
  •  Fees submitted after the deadline may delay approval and have to wait to be charged until the following academic year.
  • Fees that require SUNY approval have little flexibility on their due dates and must be completed and submitted in time to meet the SUNY deadlines.
  • Keep the Annual Fee Process Calendar accessible and reference it regularly.

Annual Fee Process Calendar

The annual fee calendar displays the dates that fees are due (by semester and type) to the responsible office. Refer to this schedule to assist your unit in planning for your university fee submissions throughout the year. 

You may only charge rates that have been approved through the rate development process established by Financial Management.

Develop a University Fee

There are standardized forms for the development of university fees. Included in these forms are standardized calculations which will provide departments and leadership with a component cost breakdown for the fees, including subsidies, to assist with the sustainability of programs.

Submission Help

Financial Management is here to assist you and support you in your efforts in meeting the expectations.

Contact the Cost Accounting Team

Ian Frost

IFR, Revenue Accounting and Treasury Management

Financial Management

Phone: 716-645-0232

Email: ianfrost@buffalo.edu

Carrie Hutchins

IFR, Revenue Accounting and Treasury Management

Financial Management

Phone: 716-645-2640

Email: chutchin@buffalo.edu

Ashley Butcher

Asset Management and Cost Accounting

Financial Management

Phone: 716-645-1521

Email: ambutche@buffalo.edu

Valerie Dennis

Asset Management and Cost Accounting

Financial Management

Phone: 716-645-2604

Email: vlb5@buffalo.edu