Time-off Requests to Vote in State Elections

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Republished October 31, 2019

Employees are now allowed to take up to three hours of paid leave to vote in any election in New York State due to legislation enacted in April 2019 which amended the Election Law (Chapter 55, Laws of 2019).

Employees must provide two working days' advanced notice.

Eligibility

UB employees (State and Research Foundation) who are registered to vote may take up to three hours of leave, without charge to leave accruals, to vote in any NYS election. Civil Service employees are not required to have Attendance Rules coverage to be granted this leave with pay. 

The benefit is available immediately and applies to any:

  • general election
  • special election called by the Governor
  • primary election
  • municipal election

There is no cap on the number of elections per year an employee may request Time Off to Vote. Time off to Vote is not available for school or library elections. 

Guidelines

Employees must be allowed time off with pay (without charge to leave accruals) for up to three hours either at the beginning or end of their regularly scheduled work shift. Whether the leave to vote occurs at the beginning or end of the work shift is at the employer’s discretion and based on operating needs. 

While up to three hours of leave with pay is available for every election, not every employee’s situation will require a full three hours of Time Off to Vote. However, departments cannot deny time off from work to vote simply because an employee might have time to vote outside of their regular working hours.  

Departments may not require proof of voter registration or proof that an employee actually voted.

How to Record a Non-Chargeable Absence

Employees who take paid leave to vote will need to record the time off as a non-chargeable absence.

For State Classified Employees in SUNY TAS

For Classified Employees in SUNY TAS:

  • Go to the SUNY HR portal
  • Choose Buffalo Univ from the campus pull-down menu
  • Click Login
  • Enter your UBITName and password
  • Click Login
  • Click Time and Attendance in the Self Service menu
  • Click on Time and Attendance
  • Click 'Request Time Off'
  • Click on the appropriate day
  • 'Time Record Posting' will pop-up
  • Enter hours in 'Non-Chargeable'
  • Select 'Paid Voting Leave' as 'Non-Chargeable Type'
  • Click 'Save'

For State Non-Classified Employees in SUNY TAS

For Non-Classified Employees in SUNY TAS:

  • Go to the SUNY HR portal
  • Choose Buffalo Univ from the campus pull-down menu
  • Click Login
  • Enter your UBITName and password
  • Click Login
  • Click Time and Attendance in the Self Service menu
  • Click on Time and Attendance
  • Enter a note in 'Additional Comments' that includes
    • Date of the election
    • Number of hours

For Research Foundation (RF) Employees

Non-Exempt Salaried Employees: Please indicate the number of hours that you are taking off to vote by using the hours type “Non Worked Time”, then selecting the absence reason “Other” on your timesheet. Please indicate “Paid Leave for Voting” in the comments field of your timesheet. Please also email Zachary Jenney at zjenney@buffalo.edu if you use paid leave for voting.

Hourly Paid Employees:
Please contact Denise Katus at 645-4453 or katus@buffalo.edu prior to the completion of your timesheet if you are taking paid voting leave.

Exempt Employees: If you are taking time off to vote, please indicate “Paid Leave for Voting” in the comments field of your timesheet. Please also email Zachary Jenney at zjenney@buffalo.edu if you use paid leave for voting.

Contact For Questions

For State Employees

Nadine Burns.

Nadine Burns

Health Benefits Administrator

State Benefit Services

Phone: 716-645-4471

Email: nmburns@buffalo.edu

avatar of Abbey Delaney.

Abbey Delaney

Benefits and Work Life Balance

Phone: 716-645-8173

Email: abbeydel@buffalo.edu

Lissa Jasinowski.

Lissa Jasinowski

Assistant Director

Benefits and Work Life Balance

Phone: (716) 645-4488

Email: lmt22@buffalo.edu

Amy Myszka.

Amy Myszka

Director

Benefits and Work Life Balance

Phone: 716-645-5357

Email: amyszka@buffalo.edu

For Research Foundation Employees

Zachary Jenney.

Zachary Jenney

RF Benefit Services

Phone: 716-645-4439

Email: zjenney@buffalo.edu

Kristi Schmitt.

Kristi Schmitt

RF Payroll Services

Phone: 716-645-4373

Email: ks283@buffalo.edu

For University at Buffalo Foundation Employees

Katie D’Amato.

Katie D’Amato

Payroll Manager

UB Foundation

Phone: (716) 645-8735

Email: kdamato@buffalo.edu

Lisa Adamshick.

Lisa Adamshick

Benefits Manager

UB Foundation

Phone: 716-645-8733

Email: ladamshi@buffalo.edu