University Fees - Best Practices for Timely Fee Submission and Approvals

•  Submit your completed Fee Forms to Financial Management, with all required documentation, by the dates indicated on the Fee Calendar to prevent any delays in the review and approval of your fees.
•  Reach out to Financial Management if you need assistance in preparing your fee proposals (allow 3-4 weeks lead time prior to the due date).
• If you know that you will be unable to meet the calendar due date, please reach out to Financial Management to obtain further guidance and approval to submit fee proposals past the deadline.
•  Fees submitted after the deadline may delay approval and have to wait to be charged until the following academic year.
• Fees that require SUNY approval have little flexibility on their due dates and must be completed and submitted in time to meet the SUNY deadlines.
• Keep the Annual Fee Process Calendar accessible and reference it regularly.

The annual fee calendar displays the dates that fees are due (by semester and type) to the responsible office. Refer to this schedule to assist your unit in planning for your university fee submissions throughout the year. 

There are standardized forms for the development of university fees. Included in these forms are standardized calculations which will provide departments and leadership with a component cost breakdown for the fees, including subsidies, to assist with the sustainability of programs.

Financial Management is here to assist you and support you in your efforts in meeting the expectations.