Request a New IT Project

An IT Project Intake Request is required by the UBIT Strategic Portfolio Management Office for initial review of any proposed IT application, software, or service that would require UBIT expertise or effort. The intent of this review is to ensure broad community awareness, to avoid redundant development or acquisition of solutions, and to facilitate service alignment with the University at Buffalo’s strategic goals.

On this page:

Strategic project criteria

  • Requires a major version or architecture change to an application or service that introduces a significant change in behavior
  • Is highly visible across campus
  • Impacts a large constituency
  • Requires significant staff resources from the campus
  • Has a limited-term duration
  • Requires a significant financial investment from the campus
  • Creates operational efficiencies for the campus
  • Has been internally or externally mandated
  • Has been ranked in the top project set for one of our major constituency groups
  • Supports one or more of UB’s Institutional Strategic Priorities

Tell us about your project

Give us some details about the current issue or opportunity, including its impact, target date, and strategic fit for the university.


If VPCIO is the Project Sponsor OR when a project meets all of the following criteria:

  1. Meets at least one of the criteria defined according to the UBIT Top Project Guiding Principles Checklist
  2. Has a 3 week or less timeline before the project completion date
  3. Has regulatory compliance OR University Leadership endorsement

Project intake process

submit > review > approve > prioritize > plan > begin.

Next steps

Once we review your request, an IT Relationship Manager will reach out to you for further discussion. To learn more about the stages of the process and our department, please visit our department page.

See also

Still need help?

Contact the UBIT Help Center.