- Launch Identity Finder by clicking Start > All
Programs > Identity Finder or double-clicking its
shortcut on the Desktop.
- Enter your Identity Finder password to sign in.
- Click Start Search Now to begin a search of your
computer. By default, Identity Finder searches for Social Security
Numbers, credit card numbers and passwords.
- Your scan will run, and Identity Finder will tally the number
of locations searched on your computer, locations with a match and
total matches. On the main Identity Finder screen, the locations of
each match will be identified, its date, file size, the information
identified as Personal Identifiable Information, number of
instances in the item and a preview of the content with the match
- Click Advanced. Scan the items that were identified. The
Preview Pane to the right contains the text of the item, with the
Personally Identifiable Information highlighted. Check the box next
to an item, review the item, then choose from the following
- Check items you do not want to retain on your computer and
click Shred to destroy them. Shredded documents cannot be
recovered, and are destroyed to Department of Defense deletion
- Check items and select Scrub (if available) to remove
the identified term and retain the other information. The removed
information cannot be recovered.
- Check items and select Secure (if available) to secure
the file using features of the application that created it, such as
a password. The information is still contained in the file, but
cannot be accessed without a password.
- Check items and select Quarantine (if available) to move
an item to a special quarantined location and shred the version in
the original location.
- Check items you want to remove and select Recycle to put
it in your computer's recycle bin. Files in the recycle bin may be
able to be restored; this is not a good way to remove documents
that contain Personal Identifiable Information and doesn't actually
- Check items that were misidentified as containing Personal
Identifiable Information (false positives) and select Ignore
to ignore either the match itself, the area it was located in, or
to manage what files are ignored in future searches.
Sometimes information is misidentified as being Personally
Identifiable Information. Check the box next to these and click
Ignore for the match.
If you are on UBMail Powered by Exchange, you can use options
within Identity Finder to destroy or secure Personal Identifiable
Information. If you are on UBMail (Central Email) or UBMail Powered
by Google, delete the messages from your email client, such as
Thunderbird, Eudora or Outlook, rather than through Identity