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Hardware or Software Token

Learn factors to help decide whether to use a sofware token or a fob.

You can use a software token if:

  • you are working on a single UB-owned computer in a single work location
  • you are working on multiple UB-owned computers in multiple locations, and are the only person using those computers
  • you and others are working on a single UB-owned computer in a single location (Multiple software tokens required)

You need a hardware token (fob) if:

  • you are connecting to administrative systems such as HUB from a computer not owned by UB
  • you are working on multiple UB-owned computers in multiple locations
  • your computer has a Linux operating system

A hardware token (fob) can only be used by the person to whom it is assigned.

  Software Token Hardware Token (Fob)
Cost Less Expensive -  CIT has paid for the software licensing so there is no cost to the departments More Expensive - fobs are ordered by CIT but departments will have a chargeback for the cost of the fobs; needs replacement every 3 years (See cost of services)
Licensing Period 5 years 3 years
Setup and Support More complex Simpler but can be lost or misplaced. Departments are responsible for the cost of replacing lost fobs. Replacement can take up to 4 weeks
Usage

One staff member on one computer

 

One computer and location or a part-time staff member on two computers in two locations 

 

UB-owned computer

 

Multiple staff on same computer

 

Multiple computers or locations

 

 

 

UB-owned computer or personally-owned computer

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