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UBbox Terms of Use

The service, referred to in this document as UBbox, is used by authorized members of the university community (see section on Eligibility) as a web-based file services tool to accomplish the mission of the University.  Those authorized members of the university community and of Information Technology areas should all be familiar with these Terms of Use.

These Terms of Use govern your access to and use of the UBbox service and constitute a legally binding agreement by you and the University at Buffalo.

On this page:

Statement/Description of the Terms of Use

UBbox is an easy way to store and collaborate on files that can be accessed from multiple devices.

As a university service, UBbox is subject to the terms of the Computer and Network Use Policy. The University at Buffalo reserves the right to remove or limit access to material posted on university services when applicable campus or university policies or codes, contractual obligations, or state or federal laws are violated, but does not monitor the content of material posted on university services.

The use of UBbox is currently prohibited for all health care or "HIPAA" data; content subject to export control laws; and Category I Regulated Private Data as defined by the University at Buffalo’s Data Classification Standard.

Copyrighted material should adhere to the requirements of applicable copyright laws.

Unlimited storage is provided by UBbox and confined to academic or university-related use. The retention policy for deleted items is thirty days. The University at Buffalo requires compliance with its Record Retention and Disposal policy policy for specific periods of time in accordance with federal, state, and other legal and institutional requirements.

Upon separation from the university UBbox accounts will be terminated after notification to the user in accordance with established policies. Any collaborative documents in personal space will no longer be available and all content in your account and links will expire as part of the standard deactivation process.


Utilizing UBbox services is restricted to active UB faculty, staff and students. UBbox services are not available to alumni, retirees or individuals with volunteer appointments. Access will be granted upon login to the service. Upon separation from the university, UBbox accounts will be terminated after notification to the individual in accordance with established policies.


Inappropriate use of the UBbox service may be reported to

Files stored on UBbox may be subject to the Freedom of Information Act (FOIA) requests for access and may need to be preserved to meet e-discovery requirements as outlined in the State University of New York Legal Proceeding Preparation (E-Discovery) Procedure, Document 6610.

Support and Service Availability

UBbox service is available 24x7 excluding scheduled maintenance hours. Support for UBbox service is restricted to UBIT Help Center business hours.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

(xxx) xxx-xxxx
Use your email, if known