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Sharing Folders with Collaborators in UBbox

Learn how to invite people inside and outside of UB to share a specified folder and its contents, including other folders. You control the type of access invitees have to your folder and its contents.

Operating Systems: Windows, Macintosh, Linux

Applies to: UB students, faculty and staff

Last Updated: August 15, 2017

Sharing a folder shares all sub-folders

Permission levels on UBbox follow a "waterfall" design in which individuals only have access to the folder they are invited into and any subfolders beneath it. People can be invited into folders but not individual files.   

Instructions

Invite collaborators when you create a folder

  1. Click the +New button
  2. Select Folder
  3. Name the folder
  4. Leave Invite people to upload or download files selected
  5. Type the email address of the person you wish to grant access to your folder
  6. Specify the access type you wish this person to have from the dropdown menu (see table below for details)

The person (or people) you invited will receive an email invitation to sign up for a free Box.com account (if they are not part of UB). You will receive an email notification when the person has accepted your invitation. The person will also be added to the list of folder collaborators.

Invite or add collaborators to an existing folder

  1. Click the folder you wish to invite people to access. This can be a personal or a shared folder.
  2. On the right, click the Invite People button
  3. Provide the email address, access type, and message (optional) in the pop-up window.
  4. Click Send Invites.

The person (or people) you invited will receive an email invitation to sign up for a free Box.com account (if they are not part of UB). You will receive an email notification when the person has accepted your invitation. The person will also be added to the list of folder collaborators.

Access types and their permissions

Role Upload Download Preview Get Link Edit Delete Owner
Co-owner Yes Yes Yes Yes Yes Yes Yes
Editor* Yes Yes Yes Yes Yes Yes  
Viewer/ Uploader Yes Yes Yes Yes Yes    
Previewer/ Uploader Yes   Yes        
Viewer   Yes Yes Yes      
Previewer     Yes        
Uploader Yes            

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