Step-by-Step Instructions
Sharing Folders with Collaborators in UBbox
Learn how to invite people inside and outside of UB to share a specified folder and its contents, including other folders. You control the type of access invitees have to your folder and its contents.
Operating Systems: Windows, Macintosh, Linux
Applies to: UB students, faculty and staff
Last Updated: April 23, 2019
Sharing a folder shares all sub-folders
Permission levels on UBbox follow a "waterfall" design in which individuals only have access to the folder they are invited into and any subfolders beneath it. People can be invited into folders but not individual files.
VIDEO: Collaborating with UBbox
Instructions
Invite collaborators when you create a folder
- Click the +New button
- Select Folder
- Name the folder
- Leave Invite people to upload or download files selected
- Type the email address of the person you wish to grant access to your folder
- Specify the access type you wish this person to have from the dropdown menu (see table below for details)
The person (or people) you invited will receive an email invitation to sign up for a free Box.com account (if they are not part of UB). You will receive an email notification when the person has accepted your invitation. The person will also be added to the list of folder collaborators.
Invite or add collaborators to an existing folder
- Click the folder you wish to invite people to access. This can be a personal or a shared folder.
- On the right, click the Share this Folder button.
- Click Invite Collaborators.
- Provide the email address, access type, and message (optional) in the pop-up window.
- Click Send Invites.
The person (or people) you invited will receive an email invitation to sign up for a free Box.com account (if they are not part of UB). You will receive an email notification when the person has accepted your invitation. The person will also be added to the list of folder collaborators.
Access types and their permissions
| Role | Upload | Download | Preview | Get Link | Edit | Delete | Invite People |
|---|---|---|---|---|---|---|---|
| Co-owner | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Editor* | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Viewer/ Uploader | Yes | Yes | Yes | Yes | Yes | ||
| Previewer/ Uploader | Yes | Yes | |||||
| Viewer | Yes | Yes | Yes | ||||
| Previewer | Yes | ||||||
| Uploader | Yes |