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Methods of Moving Your UB Gmail Messages to Another UB Email System

Learn how to move your UBmail Powered by Google email messages to another UB email system.

During the 30 days before your UBmail Powered by Google (UB Gmail) account expires, there are 2 methods for moving your UB Gmail email messages to UBmail (Central Mail) or UBmail Powered by Exchange: mail messages to yourself, or use an email client to move your mail.

Your live mailbox is always available by logging  into https://ubmail.buffalo.edu.

 

After your notification to switch mail, all new mail will be delivered to your new live mailbox.  IMAP and POP email client logins will also always direct you to your live mailbox.

Mail Your UB Gmail Messages to Yourself

We recommend you use this method if you:

  • have only a few messages to save
  • plan to use only a web mail client such as UBmail
  • do not plan to use an IMAP email client such as Thunderbird or Microsoft Outlook

To send your email messages to yourself:

  1. After your account is switched, log into UB Gmail through https://mail.google.com/a/buffalo.edu.
  2. Forward each UB Gmail message to your buffalo.edu email address.

Use an Email Client to Move Your Folders and Messages

We recommend you use this method if you:

  • plan to use either a web mail client or an IMAP client
  • want to organize your messages into folders
  • have numerous messages to move

After your mail has been re-directed to UB, use an email client to move your email folders

1. Configure your UBmail Powered Google client for IMAP

  • Enable IMAP in UB Gmail if you have not already
  • Download a UB-supported email client
  • Configure your UB-supported email client with a temporary account used only for the migration:
    • Name this account something useful such as Old UB Gmail
    • Enter your UBITName@buffalo.edu
    • Incoming server: emailmigration.acsu.buffalo.edu, port 993
    • Incoming client setting: SSL (No exceptions)
    • Outgoing server: smtp.buffalo.edu, port 25
    • Outgoing client setting: TLS and port 25 or SSL and port 465

2. Set up a second account on your IMAP email client

  • Name this account something useful such as My UB Mail to help distinguish it from your UB Gmail account
  • Use IMAP settings (rather than POP) to configure this account

3. Move your folders from Old UB Gmail to your My UB Mail account

In your IMAP email client, using your Old UB Gmail account, move your labels from your Old UB Gmail to your My UB mail account

4. After all your mail and folders have been moved, it is safe to unconfigure the temporary account from your mail client.

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