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Setting and Removing Out of Office Replies for Office 2011 for Macintosh

When you are out of the office on vacation, sabbatical or extended absence for any reason, you can enable the Outlook Out of Office response. When you return, you can turn it off.

Setting Out of Office Repliies

  1. Select Mail in the View switcher.
  2. Select Tools > Out of Office.
  3. Select Send Out Of Office messages.
  4. Enter the message you want individuals from within your organization to see for Reply to messages with.
  5. Select I am out of the office between to specify a set time and date range. Enter dates and times for Start date and End date. Skip this step if you want Outlook to send Out of Office messages for an indefinite amount of time.
  6. Select Send replies outside my company to to send automatic replies to individuals outside of your organization. Skip this step if you do not want to send Out of Office messages to people outside of your organization.
    • Select Address Book contacts only to send Out of Office messages to your contacts only.
    • Select Anyone outside my company to send Out of Office messages to any individual outside your organization.
    • Enter the message you want individuals from outside of your organization to see for Reply once to each sender outside my company with.
  7. Click OK.

Deactivate Out of Office Replies

  1. Select Mail in the View switcher.
  2. Select Tools > Out of Office.
  3. Select Do not send Out Of Office messages.
  4. Click OK.