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Setting and Removing Out of Office Replies for Office 2010 and 2013

When you are out of the office on vacation, sabbatical or extended absence for any reason, you can enable the Outlook Out of Office response. When you return, you can turn it off.

Setting Out of Office Replies

  1. Select Mail in the Navigation Pane in the lower left corner.
  2. Select a folder in the Exchange account’s message store, such as Inbox. If you have other account types set up in the active Outlook profile, each account may have its own message store.
  3. Select File > Info.
  4. Select Automatic Replies (Out of Office). If you do not see Automatic Replies (Out of Office), you are not connected to an Exchange Server.
  5. Select Send Automatic Replies.
  6. Select Only send during this time range to specify a set time and date range.  Enter dates and times for Start time and End time. Skip this step if you want Outlook to send automatic replies for an indefinite amount of time.
  7. Enter the message you want individuals from within your organization to see for the Inside My Organization tab.
  8. Select the Outside My Organization tab.
    • Unselect Auto-reply to people outside my organization to send automatic replies only to people within your organization.
    • To send automatic replies to individuals outside of your organization:
    • Select Auto-reply to people outside my organization.
    • Select My Contacts only to send automatic replies to your contacts only.
    • Select Anyone outside my organization to send automatic replies to any individual outside your organization.
    • Enter the message you want individuals from outside of your organization to see.
  9. Click OK.

Removing Out of Office Replies

  1. Select Mail in the Navigation Pane.
  2. Select a folder in the Exchange account’s message store. If you have other account types set up in the active Outlook profile, each account may have its own message store.
  3. Select File > Info.
  4. Select Automatic Replies (Out of Office). If you do not see Automatic Replies (Out of Office), you are not connected to an Exchange Server.
  5. Select Do not send automatic replies.
  6. Click OK.

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