Reaching Others University at Buffalo - The State University of New York
Skip to Content
UBIT SECURITY ALERT, 11/27/14: UB Login Phish targets UB accounts >

Importing Your Address Book to UBmail Powered by Exchange

Faculty and staff who are migrating to UBmail Powered by Exchange and have exported their address books from their previous email client can import them into Outlook to work with Exchange mail. Learn how to import contacts that you have exported from your former email client.

Before You Import

  • You must export your address book from your current email client before importing it into your new client.
  • Make sure you know where on your computer you saved the file of your exported address book.

Microsoft Outlook 2007

To import an address book from another email client into Outlook 2007:

  1. Select File > Import and Export.
  2. Select Import from another program or file. Click Next.
  3. Select the file type of the address book you exported. Click Next.
  4. If prompted to install the required translator, click Yes.
  5. Click Browse. Locate the filename of the address book you exported. Select the file. Click Open.
  6. Select whether you want duplicate addresses in your address book. Click Next.
  7. Optional: Drag the values from the source file on the left and drop them on the appropriate destination field on the right.
  8. Click OK.
  9.  Click Finish. Your address book will be imported into Outlook 2007.

Microsoft Outlook 2010

To import an address book from another email client into Outlook 2010:

  1. Select File > Open > Import.
  2. Select Import from another program or file. Click Next.
  3. Select the file type of the address book you exported for Select the file type to import. Click Next.
  4. Click Browse.
  5. Locate the filename of the address book you exported. Select the file. Click Open.
  6. Click OK.
  7. Select whether you want duplicate addresses in your address book. Click Next.
  8. Select Contacts as the destination folder. Click Next.
  9. Click Finish.

Microsoft Outlook 2011

The method you use to import an address book from another email client into Outlook 2011 depends on how you exported the address book from your previous email client.

If you exported the address book from your former email client:

  • As a .pst or .olm file:
    1. Select File > Import.
    2. Select Outlook Data file (.pst or .olm) for What do you want to import.
    3. Click the right arrow at the bottom.
    4. Select the type of file that you want to import. Click the right arrow at the bottom.
    5. Locate the .pst file or the .olm file. Select the file. Click Import.
    6. Click Done.
  • From Entourage 2008 or Entourage 2004 (These steps are based on an assumption that you have only one identity and have not renamed it.)
    1. Select File > Import.
    2. Select Entourage information from an archive or earlier version.
    3. Click the right arrow at the bottom.
    4. Select Entourage 2008 or Entourage 2004.
    5. Click the right arrow at the bottom.
    6. Select the items that you want to import.
    7. Click the right arrow at the bottom.
    8. Click Browse.
    9. Click Documents. Open the Microsoft User Data folder. Open Office 2008 Identities. Click Main Identity.
    10. Click Choose.
    11. Click the right arrow at the bottom.
    12. Click Finish.
  • From Apple Mail or Eudora 5.0 or a later version
    1. Select File > Import.
    2. Select Information from another application.
    3. Click the right arrow at the bottom.
    4. Select Apple mail or Qualcomm Eudora, depending on the application you used to export your address book.
    5. Click the right arrow at the bottom.
    6. Locate the file. Select the file. Click Import.  
    7. Click Finish.
  • As a .csv or .mbox file
    1. Select File > Import.
    2. Select Contacts or messages from a text file.
    3. Click the right arrow at the bottom.
    4. Select Import Contacts from a tab (CSV) or Import messages from an MBOX- format text file, depending on how your exported address book is saved.
    5. Click the right arrow at the bottom.
    6. Locate the file. Select the file. Click Import.  
    7. Click OK.

Did This Page Answer Your Question?

(Required)
 
Email, UBITName or phone number
(Required)
Enter the letters or numbers you see below in the space provided. Click "Get a new challenge" if they are not readable.