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Step-by-Step Instructions

Move from UBmail (Central Email) to Another UBmail Service

Operating System: Windows, Mac and Unix

Applies To: Those moving from UBmail (Central Email) to UBmail Powered by Google or UBmail Powered by Exchange. This includes:

  • UB volunteers that have been hired in a department that uses Exchange Email
  • UB faculty/staff on UBmail (Central Email)

Last Updated: April 10, 2017

30-Day Window

In most cases, once IT staff has activated your new email account you will have 30 days to move messages and contacts out of your old email account. Sometimes your new department's IT staff will make these changes for you. Look up your IT staff and check with them before following the steps below.

1. Move Your Messages

Method 1: Forward each message to yourself individually

  1. After your account is switched, visit https://ubmail.buffalo.edu/webmail
  2. Enter your UBITName and password
  3. Forward each message to your @buffalo.edu email address.

Method 2: Use an email client to move your email folders

  1. Download and install a UB-supported email client, such as Outlook or Thunderbird (if you don't already have one)
  2. Open your email client
  3. Create a temporary account to be used only as you move messages out of your secondary mailbox. Use the following settings:
    • Name the account "Old UBmail"
    • Username: your UBITName
    • Incoming server:
      • If you are moving to Google, use emailmigration.acsu.buffalo.edu, port 993
      • If you are moving to Exchange, use imap.buffalo.edu, port 993
    • Incoming client setting: SSL (No exceptions)
    • Outgoing server: smtp.buffalo.edu, port 25
    • Outgoing client setting: TLS and port 25 or SSL and port 465
  4. Create a second, permanent account in your email client for your new primary mailbox:
    • If you are moving into "UBmail Powered by Google":
      1. In a Web browser, Follow Google's instructions to Enable IMAP in Google
      2. Back in your email client, create an account called "UBmail Powered by Google"
      3. Enter the IMAP settings for Google
      4. Move your folders (labels) from "Old UBmail" to your new "UBmail Powered by Google" account
      5. Delete the "Old UBmail" once all mail and folders have been moved
    • If you are moving into "UBmail Powered by Exchange":
      • In your email client, create an account called "UBmail Powered by Exchange"
      • Enter the IMAP settings for Exchange
      • Move your folders (labels) from "Old UBmail" to your new "UBmail Powered by Exchange" account
      • Delete the "Old UBmail" once all mail and folders have been moved

2. Move Your Contacts

Note: If you are using the same email client for your new account, you may skip this step.

3. Recreate Your Settings

Follow instructions for your email client to update the following as desired:

  1. Spam filters
  2. Forwarding rules
  3. Vacation (Out of office) messages
  4. Signature files

See also

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

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(xxx) xxx-xxxx
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Use your @buffalo.edu email, if known
 
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