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Setting and Removing an Out of Office Reply (Vacation Message)

Manage your email while you are away by setting up an automatic reply message (vacation response) that Outlook will send on your behalf.

Operating System: All

Applies To: UB faculty, staff, medical residents, retirees and administrative accounts using Outlook or OWA

Last Updated: January 10, 2017

Using Outlook

Using Outlook Web Access (OWA) in Your Web Browser

  1. Go to and log in.
  2. Click the gear icon (Settings) on the top right of the Web page next to your name > Set automatic replies.
  3. Select Send automatic replies. All the options under it will turn from gray to black. You can:
    • Set the start and end times
    • Set text to include when replying to people at UB
    • Send a reply with a separate message to anyone outside UB (only if you use the Outlook client and have your Contacts saved on the Outlook server.)
  4. Click save to enable your message.

To remove automatic replies, follow the steps above but for step 3 select Don't send automatic replies.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

(xxx) xxx-xxxx
Use your email ONLY if you have access to it