Reaching Others University at Buffalo - The State University of New York
Skip to Content

Managing Lync Meetings

Use Lync tools to make your meeting more effective.

Manage Participants

Participants action window

1. Pause on the people icon to manage participants individually or as a group.

2. Under the Participants tab, right-click a person’s name and use the options to mute, unmute or remove.

3. Click the Actions tab, then:

Invite More People to add participants.

Mute Audience to eliminate background noise.

No Attendees Video to block attendees from starting their video.

Hide Names to hide the names on the pictures.

Everyone an Attendee if you have too many presenters.

Invite by email to send email invitations to additional people.

Share Your Desktop or a Program

Lync Options for Sharing

During a Lync Meeting, you can share your desktop, or a specific program.

1. Pause on the presentation (monitor) icon.

2. On the Present tab:

• Click Desktop to show the entire content of your desktop.

• Click Program, and double-click the program you want.

3. Click Give Control on the sharing toolbar at the top of the screen to share control of your sharing session with another participant.

4. You can take control back at any time by clicking Give Control and then Take back control.

5. When you have finished presenting, click Stop Presenting on the toolbar.

Share a PowerPoint Presentation

PowerPoint presentation screen

1. Pause on the presentation (monitor) icon.

2. On the Present tab, click PowerPoint, and upload the file in the meeting.

3. To move the slides, click Thumbnails, and click the slide you want to show, or use the arrows at the bottom of the meeting room.

4. To see your presenter notes, click Notes.

5. Click the Annotations button on the upper-right side of the slide to open the toolbar, and then use highlights, stamps, laser pointer, and so on.

Restrictions for UB students

Only UB faculty and staff are able to record Lync meetings.

Recording and Playback

Lync Menu Option to Start Recording

Lync recording captures audio, video, instant messaging (IM), application sharing, PowerPoint presentations and whiteboard. 

1. Click More options in the meeting and then click Start Recording.

recording controls

2. Use the controls at the bottom of the meeting room to pause, resume or stop the recording.

recording stopped

3. After the recording is stopped, Lync automatically saves it in a format that plays in Windows Media Player and Zune.

5. Click Manage Recordings on the More Options menu  and highlight the recording to play, rename or delete.

6. You can also click Browse to go to the location the recording and make a copy of the file to post on a shared location for others to view.

Play and Share a Recording


Recordings are saved in the Videos/Lync Recordings folder on your computer.

When your recording has been processed, you can access it to play or send to others. Lync displays a message when the recording is ready. You can click the alert to open Recording Manager , or if you miss that, click Tools on the Lync main window, then Recording Manager.

In the Recording Manager window:

  1. Click your recording to highlight it, then click Play on the right side of the window.
  2. You can also rename or delete your recording here.
  1. To share your recording with others, click Browse to locate it, then copy the file to post on a shared location, such as SkyDrive or an internal SharePoint site.

If you cannot post the recording, check to make sure you have enough space on the page.

Did This Page Answer Your Question?

Email, UBITName or phone number
Enter the letters or numbers you see below in the space provided. Click "Get a new challenge" if they are not readable.