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Joining a Lync Meeting on the Mac

Mac users have two options for joining a Lync meeting. We recommend using the Lync Web App; the Lync 2011 client for the Mac can also be used.

Joining With the Lync Web App

Important:

The Lync Web App is only used for attending meetings, and is not intended as a replacement for the desktop client.

To schedule a meeting from a browser and get a URL to use Lync Web App, use Lync Web Scheduler.

Lync Web App Plugin

The Lync Web App plug-in is required to use computer audio.

join lync meeting

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1. In the meeting request, click Join Lync Meeting or enter the meeting URL in your browser.

UBITName and password

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2. Enter your UBITName and password if prompted to log in to an Authentication Required pop-up.

log in with UBITName and password.

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3. In the Lync Web App Window, enter your UBITName as ad\UBITName and your password.

join the meeting

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4. Determine if you can install the Lync Web App plug-in:

  • If you have administrative rights on the computer you are using:
    1. select install the Lync Web App plug-in. The plug-in is required to use computer audio. After it’s installed, you can also share your video and programs.
    2. Join or sign in, based on your affiliation:
    • If you are affiliated with UB, select Join the meeting.
    • If you are a guest at UB, select Sign in here.
  • If you do not have administrative rights and cannot install the Lync Web App Plug-in:
    1. De-select Install Lync App plug-in.
    2.  Select Join the meeting.

Phoning the Meeting?

Remember, at UB, the meeting CANNOT call you.

choose using my computer

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5. Once you're in the meeting, in the Join Meeting Audio dialog box click I will dial in to the meeting. Call the phone number listed in the meeting invitation.

Manage Meeting Participants

Click the people icon to access the options to manage participants. The PARTICIPANTS tab displays the participant list.

  • If you’re a presenter, you can manage participant privileges. Right-click a participant and select Mute, Unmute, Remove or Make an Attendee.
Hide people's names or Mute audience.

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  • To hide participant names in videos or pictures, click Hide People’s Names.
  • To mute all the participants simultaneously, click Mute Audience.

Manage Your Video Display and Layout

If you have a camera connected to your computer, click the video camera icon to share your video with others in the meeting. A camera is required only to share your video, not to view the video shared by others.

gallery

The area of the screen in which the pictures or videos are displayed is called the gallery.There are two layout options to display the pictures and videos being shared:

  • Gallery View displays all the participant pictures and videos
  • Speaker View displays the picture or video of only an active speaker

When a sharing session starts, a third layout option called Presentation View is available.

gallery view/speaker view

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Click view icon to choose the layout you want. Click full window icon to go to the full window mode. To return to the normal window size, click the icon again.

Share Your Desktop or an Open Program

During the meeting, you can share your desktop or one or more open programs.

1. Point to the computer screen icon.

  • To share your desktop, click Desktop. The meeting stage displays You are currently sharing Desktop and the desktop is outlined in yellow.
Desktop

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  • To share a program, click Program and in the Present Programs dialog box, click the program you want and then click Share.

2. Click GIVE CONTROL to share control of your sharing session with another participant. You can take back control at any time by clicking GIVE CONTROL and then selecting Take Back Control.

3. To end the sharing session, click Stop Presenting on the toolbar.

Share a PowerPoint Presentation

1. Point to the computer screen icon.

2. Click PowerPoint. In the Select the PowerPoint you want to present dialog box, click Browse to select and open the presentation to share.

3. Move through the slides by using the arrows below the meeting stage. Click THUMBNAILS to select a specific slide and NOTES to see presenter notes.

4. Click the highlighter icon on the upper right corner of a slide to display the annotation toolbar, to use tools such as highlighters, stamps and laser pointer.

5. The presentation can have embedded hyperlinks. Before you click them during your presentation, you must hide all annotations in the presentation by clicking Hide Annotations in the annotation toolbar.

Joining a Meeting from the Mac Lync Client

  1. Copy the meeting URL from the meeting invitation
  2. Launch Lync 2011
  3. Select the Conversation Menu and click Join Online Meeting by URL
  4. Paste the meeting URL into the  URL box

Initiating an Ad-Hoc/Impromptu Meeting

Note:

You cannot initiate an ad-hoc/impromptu meeting from the main Lync window in Lync 2011.

more options - invite by name or phone number

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  1. From an existing instant message, click the More Options gear in the top right. 
  2. Click Invite by Name or Phone Number…

Manage Meeting Participants

make attendee or presenter or remove

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Click the people icon to access the options to manage participants. The PARTICIPANTS tab displays the participant list.

  • If you’re a presenter, you can manage participant privileges. Right-click or ctrl-click a participant and select Make an Attendee, Make a Presenter or Remove.
Mute audience

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  • You can invite additional participants during a meeting. Click the More Options gear. To invite via email, click Send Email Invite...
  • To mute all the participants simultaneously, click Mute Audience.

Share Your Desktop

Select Desktop

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During the meeting, you can share your desktop:

1. Point to the computer screen icon.

2. To share your desktop, click Desktop. You will be prompted to confirm. The meeting stage displays Desktop Currently Shared and the desktop is outlined in green.

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