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Viewing Other People's Calendars

After a colleague grants you permission to his or her calendar, open it in Outlook to check that person’s availability.

After you access a shared Calendar for the first time, the Calendar is added to the Navigation Pane. The next time you want to view the shared Calendar, click it in the Navigation Pane.

Opening Someone’s Calendar for the First Time

To view a colleague’s default Calendar for the first time with:

  • Microsoft Outlook 2007
    1. Select Calendar in the Navigation pane.
    2. Select Open a Shared Calendar.
    3. Enter the name of the colleague whose calendar you want to view for Name or click Name to select a name from the Address Book.
    4. Click OK. The shared Calendar appears adjacent to any calendar that is already in the view.
  • Microsoft Outlook 2010 and 2013
    1. Select Calendar in the Navigation pane.
    2. Select Open Calendar > Open Shared Calendar.
    3. Enter the name of the colleague whose calendar you want to view for Name or click Name to select a name from the Address Book, select a name and click OK.
    4. Click OK. The shared Calendar appears adjacent to any calendar that is already in the view.
  • Microsoft Outlook 2011
    1. Select Calendars from the View switcher.
    2. Select Open Calendar.
    3. A new window appears. Click Address Book to choose a shared calendar
    4. Enter the name of the colleague whose calendar you want to view for Address Book.
    5. Highlight that name in the list.
    6. Click OK. The shared calendar will open on top of your calendar. Events on your calendar and events on the shared calendar appear side-by-side.
  • Outlook Web Access (OWA)
    1. Select Calendar in the Navigation pane.
    2. Select People's Calendars and right-click.
    3. Select Add Calendar.
    4. Select Calendar in your organization and click Name.
    5. Select the person's name. You can use search to help you find it.
    6. Click OK.
    7. Click OK. The shared Calendar appears adjacent to any calendar that is already in the view.

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