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Responding to Meeting Requests

Find out how to reply to a meeting request by accepting, declining or tentatively accepting it.

Sending a Reply to a Meeting Request

Respond to each meeting request you receive in your Outlook Inbox because you will not be notified of changes to the meeting unless you respond.

To reply to a meeting request with:

  • Microsoft Outlook 2007 & 2010
    1. Select Mail in the Navigation Pane.
    2. Locate the meeting request email in your Inbox.
    3. Open the meeting request email.
    4. At the top of the email select:
      • Accept to indicate that you will attend the meeting as scheduled.
      • Tentative to indicate that you may or may not attend the meeting as scheduled.
      • Decline to indicate that you will not attend the meeting as schedule.
      • Propose New Time to suggest a new time for the meeting.
    5. Select:
      • Edit the response before sending to add or alter any comments to your response.
      • Send the response now to reply without adding or altering any comments in your response.
      • Don’t send a response to accept the meeting without sending comments.
    6. Select OK.
  • Microsoft Outlook 2011
    1. Select Mail in the View switcher.
    2. Locate the meeting request email in your Inbox.
    3. Open the meeting request email.
    4. At the top of the email select:
      • Accept to indicate that you will attend the meeting as scheduled.
      • Tentative to indicate that you may or may not attend the meeting as scheduled.
      • Decline to indicate that you will not attend the meeting as schedule.
      • Propose New Time to suggest a new time for the meeting.
    5. Select:
      • Edit the response before sending to add or alter any comments to your response.
      • Send the response now to reply without adding or altering any comments in your response.
    6. Select OK.
  • Outlook Web Access (OWA)
    1. Select Mail view.
    2. Locate the meeting request email in your Inbox.
    3. Open the meeting request email.
    4. At the top of the email select:
      • Accept to indicate that you will attend the meeting as scheduled.
      • Tentative to indicate that you may or may not attend the meeting as scheduled.
      • Decline to indicate that you will not attend the meeting as schedule.
      • Propose New Time to suggest a new time for the meeting.
    5. Select:
      • Edit the response before sending to add or alter any comments to your response.
      • Send the response now to reply without adding or altering any comments in your response.
    6. Select OK.

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