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Add, Remove or Adjust a Reminder

Find out how to set, modify or remove reminders on existing meetings or appointments.

A reminder is set automatically each time you create any type of Calendar entry. By default, Outlook notifies you of your appointments and meetings 15 minutes before they start. For all day events, the default reminder time is 18 hours in advance.

Adjust appointment reminders to modify the default reminder settings.

Changing Default Reminder Settings

To adjust the settings of a reminder with:

  • Microsoft Outlook 2007, 2010 or 2013
    1. Open the meeting or appointment.
    2. If the Open Recurring Item dialog box appears, select Open this occurrence or Open the series. Click OK.
      • To turn reminders on: select an amount of time for Reminder. The amount of time you select specifies the amount of time prior to the appointment or meeting that Outlook will produce the meeting reminder.
      • To turn reminder off: select None for Reminder.
    3. Select Save & Close.
  • Microsoft Outlook 2011
    1. Open the meeting or appointment.
    2. If the Open Recurring Item dialog box appears, select Open this occurrence or Open the series. Click OK.
      • To turn reminders on: select an amount of time for Reminder. The amount of time you select specifies the amount of time prior to the appointment or meeting that Outlook will produce the meeting reminder.
      • To turn reminder off: select None for Reminder.
    3. Select Save and Close.
  • Microsoft Outlook Web Access (OWA)
    1. Open the meeting or appointment.
    2. If the Open Recurring Item dialog box appears, select This occurrence or The series. 
      • To turn reminders on: select an amount of time for Reminder. The amount of time you select specifies the amount of time prior to the appointment or meeting that Outlook will produce the meeting reminder.
      • To turn reminder off: deselect Reminder.
    3. Select Save and Close.

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