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Setting up a Recurring Calendar Item

Find out how to set up recurring appointments in Outlook Calendar.

Creating Recurring Calendar Items

Set up any meeting (or appointment) to recur any number of times at specified regular intervals (for example: every day or every month). Recurring meetings have the same start time, end time and duration. 

Schedule a recurring appointment when you would like to block out daily or weekly time on your calendar for yourself. For example, schedule a recurring appointment for yourself when you are taking a trip that spans several days or when you have a personal appointment that takes place at the same time every week.

Setting up a Recurring Appointment

To set up an appointment that occurs more than once with:

  • Microsoft Outlook 2007
    1. Open the meeting that you want to make recurring.
    2. Select Meeting tab > Recurrence.
    3. Select DailyWeeklyMonthly or Yearly to choose the frequency with which you want the meeting to recur. Select additional options for the frequency of the recurrence.
    4. Click OK.
  • Microsoft Outlook 2010 and 2013
    1. Open the meeting that you want to make recurring.
    2. Click Recurrence.
    3. Change the Start and End times as needed and customize your Recurrence pattern.
    4. Click OK.
  • Microsoft Outlook 2011
    1. Create a new appointment.
    2. Select Meeting tabRecurrence.
    3. Select one of the recurrence options from the menu or select Custom.
    4. Select additional options for the frequency of the recurrence.
    5. Click OK.
  • Microsoft Outlook Web Access (OWA)
    1. Open the meeting that you want to make recurring.
    2. Click Recurrence.
    3. Change the Start and End times as needed and customize your Recurrence pattern.
    4. Click Save.

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