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Do You Need a Hardware or Software Token

Learn factors to help decide whether to use a sofware token or a fob.

Software Token

You can use a software token if:

  • you are working on a single UB-owned computer in a single work location
  • you are working on multiple UB-owned computers in multiple locations, and are the only person using those computers
  • you and others are working on a single UB-owned computer in a single location (Multiple software tokens required)

Fob (Hardware Token)

You need a hardware token (fob) if:

  • you are connecting to administrative systems such as HUB from a computer not owned by UB
  • you are working on multiple UB-owned computers in multiple locations
  • your computer has a Linux operating system

A hardware token (fob) can only be used by the person to whom it is assigned.

  Software Token Hardware Token (Fob)
Cost Less Expensive - software tokens are ordered by CIT and there is no chargeback at this time
More Expensive - fobs are ordered by CIT but departments will have a chargeback for the cost of the fobs; needs replacement every 3 years (See cost of services)
Licensing Period 3 years 3 years
Setup and Support More complex Simpler but can be lost or misplaced. Departments are responsible for the cost of replacing lost fobs. Replacement can take up to 4 weeks
Usage

One staff member on one computer

 

One staff on multiple computers

 

 

UB-owned computer

Multiple staff on same computer

 

Multiple computers or locations

 

UB-owned computer or personally-owned computer

View Scenarios for Choosing Software Token or Fob

Scenario 1: A Single Faculty/Staff on a Single UB-Owned Computer in a Single Location

If the faculty/staff member is working on a single UB-owned computer in a single work location, then a software token is most appropriate.

Scenario 2: A Single Faculty/Staff on Multiple UB-Owned Computers in Multiple Locations (one user only)

If the faculty/staff member is working on multiple computers in multiple locations but is the only faculty/staff member using those computers, then a software token is most appropriate. Note: The staff issuing the token need to be notified at the time that the token will be used on multiple computers.

Scenario 3: Multiple Faculty/Staff on a Single UB-Owned Computer in a Single Location

If multiple faculty/staff members are working on a single UB-owned computer in a single work location, then multiple software tokens or fobs are required.

Scenario 4: A Single Faculty/Staff on Multiple UB-Owned Computers in Multiple Locations

If the faculty/staff member is working on multiple UB-owned computers in multiple locations, then a fob is preferable.

Scenario 5: Faculty/Staff on a Non-UB-Owned Computer

If the faculty/staff member is working on a non-UB-owned computer, then a fob is required.

Contact the UBIT Help Center

Have a UBITName? You may also use the UBIT Help Center Online (login required).

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(xxx) xxx-xxxx
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Use your @buffalo.edu email, if known
 
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