Operating System: All

Applies To: UB students, faculty and staff

Last Updated: July 21, 2017

You are eligible to receive a different UBITName if any of these is true:

• You legally changed your name, and it has been processed by the appropriate UB administrative office and updated in the University Online Directory
• You can choose to use a name other than your legal name and note there are some areas where a legal name is mandatory.
  
  • Students: enter your preferred name through HUB
  • Faculty and staff: contact Equity, Diversity and Inclusion
    
• The automatically created UBITName is agreed to be obscene or offensive
• You are newly appointed faculty or staff and the automatically created UBITName differs from your identity at a former institution or professional field, or is confusing to others

See the UBITName Account Policy for more details about who may request a different UBITName.

Include:

• The reason you are requesting a different UBITName
• The UBITName you would like:
  
  • 2-8 characters in length
  • Cannot contain special characters (such as * or - or _)
  • Cannot begin with a numeric character

 If your request is approved, activate your UBITName and begin using it.

Both your old and new UBITName will remain active for up to 30 days. During that time you must:

• Arrange for departmental changes
  • Students: Notify your professors and department that your UBITName has changed
    
  • Faculty and Staff: Notify your departmental IT Staff that you are changing your UBITName. 
• Copy email messages, contacts and files from your old UBITName and UBfs space to your new UBITName and UBfs space. The old UBITName mailbox and UBfs space will be deleted when your new UBITName is made permanent
• Share your new email address with others
  
• If you have access to HUB, log into HUB with your new UBITName after one business day to be sure you retain access under your new UBITName.

Send email to the UBIT Help Center from your new UBITName asking to remove your old UBITName and make your new UBITName permanent.

Once your request is processed, your old UBITName will be deleted and its remaining contents will no longer be accessible. Email sent to it will be returned to the sender as undeliverable.

Your UBITName and entry in the UB Online Directory are based on institutional data. If you had an offical name change, students should contact the Office of the Registrar and faculty/staff contact UB Human Resources. The UB Online Directory does not currently allow for the use of a preferred name.

Contact the the Office of the Registrar to change your name legally or HUB for a preferred name. Once processed so it appears in the Online Directory, create a ticket with the UBIT Help Center to change the display name on the account and lastly, you will need to change your Send Mail As setting in Gmail.