University at Buffalo - The State University of New York
Skip to Content

Your Schedule: Powered by UBmail

Article by Blake Cooper

Published September 5, 2014

If you check your UBmail every day (and you are doing that, right?), then you know UBmail is powered by Google. What you might not know is that this gives you access to Google’s universe of powerful, intelligent apps for education.

Blake Cooper (UB Student, Class of 2016) is originally from Canandaigua, NY. He is studying Spanish, Linguistics and Comparative Literature, and beginning work on translating an Argentinian novel into English.

Let’s face it: if there’s any aspect of your life you need help managing, it’s your schedule. Students are busy...but fear not! Google Calendar is one of the most flexible calendars available, especially when you pair it with your UBmail account.

A few minutes is all you need to get a grip on your schedule. Read on to discover what you can do to reap the benefits of using your UBmail’s attached calendar.

1) Enter your schedule

Creating calendar events is easy. If want to try it out, just open your calendar by clicking the button next to your UBITName at the top of your UBmail, and then clicking "Calendar."

Once you’re in the calendar, just click wherever you want to add a new event. Try entering your class schedule; but don’t forget that you can schedule events to repeat on certain days as well as weekly, so you only have to enter each class once. Just click "Edit event" to work out the fine details.

But why stop with your classes? You have a social life, right? (No judgments.) To create a new calendar for all your non-school-related events, click that little button to the right of "My Calendars" in the left-hand column. Make one for your job, your internship and whatever else is competing for your attention.

Without having to worry about your schedule, you can focus more on getting things done. That is the point, after all.

2) Add appointments right from UBmail

UBmail conveniently scans your incoming email for dates and times, and gives you the option to put them on your calendar with a single click. Just look for the dotted underline in the body of your emails and give it a click. It really is that simple!

3) Invite others to your appointments

Now that your calendar is in the cloud, you can easily invite other people to events. This makes setting up a group project or regular study group simple: just make a new event, click “Edit event," and enter the email address of the person you want to invite under “Add guests." They’ll receive an invite they can reply to, so you’ll know if they’re coming.

4) Set reminders

Forgetting about appointments is, as I can unfortunately attest, all too easy to do. We’re all busy; sometimes things just slip our minds.

Well, never again! Any time you schedule an appointment in your calendar, you can set it to send you a reminder via pop up window or email (or both!) by clicking on an event, clicking “Edit event” and then clicking “Add a reminder.” If you happen to be particularly forgetful, you can also set your calendar to remind you by default for everything you schedule; you can find that in the “Calendar Settings” in the drop-down menu next to the calendar name.

5) Dig Deeper

Hopefully by now you see the value of integrating the calendar linked to your UBmail account into your daily life… and we’ve only scratched the surface! You can also:

* Fill in the location of your appointments to get directions with a single click.

* Use the included “tasks” calendar as a handy to-do list.

* Enable “labs” to try experimental features like adding a background image to your calendars, automatically declining events and more.

UBIT has compiled a useful list of resources for working with your UBmail powered by Google Calendar - you can find a lot more information there.

When it comes to your schedule, knowing really is half the battle! And now you know. So go forth, confident you’ve got the tools to be as successful as you know you can be.