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A New Digital Storage Solution

Woman throwing papers up at desk

Published September 2013

By Robert Polezak

It's never been easier to share files while also keeping them secure at UB. ImageNow by Perceptive Software, UB’s document management system, is in the early stages of being rolled out to store files digitally on campus.

“The university has countless opportunities for utilizing this technology.”
Jim Gorman, Manager of Application Development
Enterprise Application Services (EAS)

Initially rolled out for limited use in 2009, ImageNow offers a streamlined, eco-friendly way to store and manage documents. It’s designed to digitally transform many of university processes that previously involved a cumbersome paper trail. Staff can scan their documents and organize them into an online filing cabinet, allowing a significant reduction in the space and paper required to keep concise records.

This software was instrumental in streamlining the awards process for the Financial Aid department and enables the UB School of Dental Medicine to store over 35,000 student transcripts. According to Jim Gorman, Manager of Application Development with Enterprise Application Services (EAS), there won’t be any lack of places for ImageNow to benefit the campus. Jim added, “The university has countless opportunities for utilizing this technology.”

UB's Undergraduate Admissions department, which handles thousands of documents from each year’s incoming freshman, also recently transitioned to ImageNow. The hope is that other departments will begin seeing a change in their processes and filing systems soon.