VPCIO Change Freeze Dates and Definitions

Objectives

At the start of the Fall and Spring semester and for several national holidays a VPCIO-wide system freeze period has been instituted for our production services. During the freeze period additional caution and scrutiny of changes are warranted.  The intent is to limit modifications and enhancements to our production software applications and the hardware infrastructure that supports the applications used by student, faculty and staff.  The goal of the freeze period is to maximize the availability and stability of our services during peak usage periods or when staff availability is limited.  Exceptions during a change freeze require Emergency Change Advisory Board approval.

Definitions

  • Semester start up - The period of time just before students arrive through the first week of classes for the Fall and Spring semesters.
  • Production systems - Any system that provides services for which there is an expectation of continuity.

Freeze Time Periods

Semester Startup Freeze time periods

The Semester Startup Freeze time period is set using the following methodology for the Fall and Spring semesters:

  • Freeze Begins: 12:01 a.m. on the Thursday before the first day of classes. 
  • Freeze Ends: 12:01 a.m. on the first business day 1 week after the first day of classes. Many times this will be a Tuesday due to Monday holidays.

Memorial Day, Independence Day and Thanksgiving Freeze time periods

  • Freeze Begins: 2 business days prior to the designated University holiday/date of the holiday at 12:01 a.m.
  • Freeze Ends: 12:01 a.m. on the first business day following the designated University holiday/date of the holiday.
    • Note:  For the Thanksgiving holiday; the University is closed the Friday after Thanksgiving, therefore the freeze will end on Monday following the holiday.

Christmas to New Year Freeze time period

  • Freeze Begins: 3 business days prior to Christmas Day at 12:01 a.m.
  • Freeze Ends: 12:01 a.m. on the first business day following New Year's Day. 
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