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Student Services Transformation Updates

Past Portal Updates

July 2010

The Portal Team is completing preparations to support the Admissions & Campus Community go-lives in August.  We have created a simplified view of MyUB to support domestic undergraduate applicant access to their Student Centers, where they will be able to monitor their application status.

This is a new way of doing business for UB, requiring the portal and security/identity teams to coordinate issues of credentials/access to the MyUB applicant view.  Communications and training will be coordinated through the project and Undergraduate Admissions – our primary stakeholder.

This feature will be help our applicants to coordinate their information with the admissions office, which also serves to reinforce that MyUB is the one-stop-shop for all necessary information to stay in the loop for UB students, faculty and staff. 

June 2010

The new MyUB 2.0 officially launched on May 19th for all legacy users, with updated guest views launching the next day.  MyUB 2.0 changes include an updated design with interface improvements including:  easy access to popular tools, reduced clutter, and a simplified search interface.  

MyUB 2.0 continues to support students, faculty, staff—and beginning later this fall, domestic undergraduate applicants.  

In preparation for increased services and functionality offered through UBSIS, MyUB content has been re-aligned to serve our current users by their university roles:  students, faculty and staff. A cascading benefit to this change is that MyUB support should be significantly simpler for stakeholders and support staff (departmental advisors, the SRC Call Center and Help Desk personnel).

As UBSIS services and functionality are incrementally added, changes and access to/from MyUB will be updated accordingly.

For more information and a more complete outline of next steps, please visit the MyUB Project Page . This page details the updated interface and new high-level roles (undergraduate domestic applicant, student, faculty and staff).

April 2010

The Portal Team completed prototyping work to replicate or improve existing MyUB capabilities in November 2009.  At the conclusion of this extensive evaluation, the project team has decided to retain the current portal platform: MyUB.  The information gained from this prototyping will bring significant improvements to MyUB as part of the Student Services Transformation!

The transition for current MyUB users should be smooth as we continue to work with a product/environment that everyone is familiar with. The retention of MyUB will allow current users to retain all of their personalized content (bookmarks, RSS feeds, MyPage content, etc.) and provide an easy access point for new services beginning Spring 2011.

This May the Team will  be updating the user interface style and apply simplified content in preparation for Spring 2011 access changes for all current MyUB users.   Content simplification will ensure continuity between MyUB and UBSIS constituent role handling.

For Fall, undergraduate applicants for the Summer and Fall 2011 semesters will access a simplified MyUB and UBSIS system to check application status and receive personal institutional communications; and authorized administrative staff will also have access to new student views via UBSIS.

Legacy MyUB users will begin their transition to the UBSIS system during Spring 2011 to appropriate parts of the system for student academic and financial transactional needs.  Legacy MyUB users will also receive information re:  checkstop (service indicator) status, personal institutional communications, and more.   Faculty and staff will have access to administrative portions of UBSIS for grading, class rosters, student financials, etc.

The following Fall (2011) the first cycle of new users will be complete, as undergrad applicants arrive on campus for classes.  We then plan to evaluate the status of campus WCI project, campus needs and interest in expanded UBSIS modules, and survey portal technologies to assess next steps for MyUB portal platform.

The Portal Team relies on campus feedback and expertise to make this transition is successful.  We look forward to working with you as we continue coordinating and adjusting legacy MyUB in support of the new UBSIS implementation.

November 2009

I would like to take this opportunity to update everyone on the progress of the Portal Module of the Student Services Transformation Project.

Our work on prototyping will continue through November 2009, as we use Enterprise Portal tools, features, and security settings/mappings, attempting to replicate or improve existing MyUB capabilities using only delivered options.

At the conclusion of our prototyping effort, having gained valuable experience and knowledge transfer from our CIBER consultant/implementation partner, UB will be positioned to reassess the gaps discovered last Fall, and determine a plan for an August 2010 roll-out for Fall 2011 applicants.)

Our goals/guiding principles during prototyping include:

  • Identify roles that will be delivered for full implementation (for students, faculty, staff, accepted students, applicants). We already know that these will be limited, and not as fine-grained as the current MyUB.
  • Gain knowledge and experience to outline a course for full implementation.
  • Apply the majority of work during prototyping to give our production-oriented implementation a head start.
  • Consult with other project team modules and subject-matter experts (current primary MyUB stakeholders) to provide critical information, to attend functional team meetings, and brain-storming sessions.
  • Summarize findings and highlighting issues in support of a project plan for implementation.

We have accomplished the following major tasks:

  • Additional research and planning for identity management handling
  • Preparing and implementing UB branding for Campus Solutions
  • Follow-up research with: the vendor, Gartner, and peer institutions
  • Initial analysis of Shibboleth impact on portal
  • Review of potential work break down structure

Because of your expertise, we rely on your feedback and attention so that this transition is successful. I look forward to working with you as we continue the PeopleSoft implementation. If you have any questions, please feel free to contact me.

August 2009

We would like to take this opportunity to update everyone on the progress of the Portal Module of the Student Services Transformation Project.

Our work on prototyping will continue through October 2009, as we use Enterprise Portal tools, features and security settings/mappings, while attempting to replicate or improve existing MyUB capabilities using only delivered options.

Having gained valuable experience and knowledge transfer from our CIBER consultant/implementation partner, UB will be positioned at the conclusion of our prototyping effort to reassess the gaps discovered last fall, and to determine a plan for building a production-ready Enterprise Portal. The latter is the next version of MyUB (to be rolled out in August 2010 for fall 2011 applicants).

Our goals/guiding principles during prototyping include:

  • Maximize delivered functionality as much as possible to emulate existing critical functionality. (Customization efforts will be strictly limited/restricted as guided by the overall project.)
  • Identify roles that will be delivered for full implementation (for students, faculty, staff, accepted students and applicants). We already know that these will be limited and not as fine-grained as the current MyUB.
  • Gain knowledge and experience to outline a course for full implementation.
  • Apply the majority of work during prototyping to give our production-oriented implementation a head start.
  • Consult with other project team modules and subject-matter experts (current primary MyUB stakeholders) to provide critical information, and to invite them to attend functional team meetings and brainstorming sessions.
  • Summarize findings and highlight issues in support of a project plan for implementation.

We have accomplished the following major tasks:

  • Populated student content for portal.
  • Completed initial model user testing to view typical portal experience.
  • Completed exploration of additional technology tools.
  • Completed preparations to roll out administrative access to other project team members.

Because of your expertise, we rely on your feedback and attention for this transition to succeed. I look forward to working with you as we continue the PeopleSoft implementation. If you have any questions, please feel free to contact the team.

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