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Student Services Transformation Updates

Data Access

Enabling efficient collection and reporting of campus statistics for a variety of internal and external university decision-making needs.

Final Update

The HUB Data Access team has moved to production mode and released several new student InfoSource data models and SIRI Reports to support campus enrollment reporting.  These models and reports are based on HUB Student Record (SR) data sourced through a separate data warehouse transformation product and housed within UB InfoSource. Supplemental tables that contain student-level service indicators, student group membership and basic biographic-demographic data are included with this release.  Finally, a series of lookup tables to merge HUB’s academic structure with that of the institution will also be provided. Access to the new  models and reports will only be provided to users who completed the Data Usage survey published last May.
 
A complete list of new models and definitions is available at:
http://apb.buffalo.edu/UBSIS/InfoSourceHUBTables.xlsx
 
SIRI Reports are available at:
https://siri.buffalo.edu/analytics/
 
New users can request data access by completing the access request form at:
https://isonline.buffalo.edu/infosource/general_info/signup/reqaccess.html
 
The transition to the new HUB system continues to be an extremely complex undertaking.  As we gain experience with HUB’s operation, we may find it necessary to alter a process and/or structure to “fine tune” the system to respond more appropriately to UB’s needs.  Although a majority of HUB is now “live”, “data scrubbing” operations are also underway to refine the conversion of legacy UBSIS data to new HUB formats.  These operations will be applied in successive “waves” as we move through the coming months.  Accordingly, the users should be aware that there may be a certain amount of volatility within the environment which may generate unexpected results. Moreover, the scrubbing operation also precludes the availability of legacy data prior to Fall 2009 in the new models.  Again, as the environment becomes more stable, we will rectify this situation and populate the new models with data generated prior to the Fall 2009 timeframe.
 
Concomitant with the release of the new models and reports is the announcement of a support structure to respond to user questions.  The structure is comprised of two parts: – a core group of professionals who have been working with test HUB InfoSource data over the past 6 months, (the Distributed Data Access [DDA] Advisory Team)  and a Help Listserv (HUB-DA-HELP-LIST@LISTSERV.BUFFALO.EDU).  The DDA’s have been selected from academic units and are skilled at transforming InfoSource student data into actionable information products.  The Help Listserv is monitored by the DDA’s and other HUB personnel. As we move forward, questions and responses posted to the Help Listserv will provide the foundation to improve both the quality of the data and structure of the InfoSource student models.

Users with questions are encouraged to first contact the DDA associated with his or her decanal unit.
A list of the DDA Advisory Team and contact information can be found here:
http://apb.buffalo.edu/test/apb/UBSIS/DDA_List.pdf as well as on the HUB Training resource website.
 
The DDA Advisory Team will then attempt to answer the user question directly.  If the DDA cannot answer the question, he or she will post to the Help Listserv to seek a solution among the larger community of HUB functional and technical personnel.  From there, the question will be triaged and a response will be generated as time and resources permit.  The user posting the question will then be contacted directly with a response.  Responses will also be posted to the Help Listserv to facilitate expansion of everyone’s  knowledge.  Users from areas without DDA representation should send questions directly to the Help Listserv, where they will be triaged appropriately.
 
It is understandable there will be many questions about the new models and reports.  Accordingly, we plan to continue our successful Data Access Town Hall series with several discussions that will focus on the new information.  These Town Halls will be announced on the DEPEW-L listserv (the legacy InfoSource end user listserv that continues to be used) and Webex versions of prior presentations are archived.