The University at Buffalo (UB) houses over 1 million private information records that are considered regulated and protected data under FERPA and other mandated policy guidelines.
When equipment that has access to those records is compromised, and even if unauthorized access can not be proven, it places the university at a huge financial risk (often exceeding a million dollars) to conduct mandated investigations and manage subsequent information and notification campaigns. The risk is real - Cornell University, University of North Carolina at Chapel Hill and The Ohio State University have had recent experiences with data breaches of a significant magnitude.
In order to mitigate this substantial risk, UB is adopting a new type of virtual private network (VPN) access called “two-factor authentication” to protect all critical systems. The HUB (formerly UBSIS) will be the first of several administrative systems to make use of this tool, which upon logging into the system, creates a single use password that is available only for a very short duration. Two-factor authentication guards against unauthorized access to the HUB and reduces the risk that a stolen password from a compromised computer or network can be used to gain access.
Currently, the VPN project manager is working closely with departmental IT staff to adopt this new software and ensure that all staff accessing the HUB are appropriately trained in its use. Your IT support staff have begun the installation of this software, if they have not reached you as yet, you will be contacted by them soon to install this software on your UB desktop/laptop.
More information regarding security policies and practices is available at:
We thank you in advance for your cooperation in adopting these critical new security procedures.
Thomas R. Furlani
Interim Chief Information Officer, Director of the Center for Computational Research, and SST Project Director
John T. Ho
Vice Provost for Graduate Education, Dean of the Graduate School and SST Project Sponsor
A. Scott Weber
Vice Provost and Dean of Undergraduate Education and SST Project Sponsor
The Student Services Transformation is a university-wide initiative and continued support from the campus community is a necessary element to this project. We welcome your feedback at email@example.com.