The site visit consists of two consecutive business days where two to three external evaluators visit campus and meet with department faculty and staff, graduate and undergraduate students (where applicable), postdocs and clinical faculty (where applicable), the academic dean, the vice provost for academic affairs and dean of the graduate school and the provost, among others.
The potential external evaluators should fulfill the following criteria:
Based on this criteria, the department should compile a list of four to six potential external evaluators, including links to their CV’s and/or bio-sketches) and send them to Daniel Schweitzer (firstname.lastname@example.org). Daniel will then have the list vetted by the appropriate deans. Upon approval or instruction, Daniel will notify the department via email.
The site visit dates are up to your department, with approval from the various parties involved, sometime during the assigned semester when students are on campus and all department faculty are present. See the Tentative Review Schedule for information on when your site visit should be scheduled.
The department is responsible for coordinating the travel to and from the airport, hotel and campus and also for escorting the external evaluators in between meetings.
The department may take the external evaluators out to dinner on one, or both, days of the review. All up-front meal costs with the external evaluators (orientation breakfast, provided lunches, dinners with the evaluators) are the responsibility of the department. OEE will work with the departmental designee to arrange access to a departmental program review account. The designee will then work under the guidelines of existing business policies to initiate reimbursement. All reimbursements are paid in state funds: The Office of Educational Effectiveness cannot reimburse any tax or alcohol purchased during the visit.
We recommend that all meal and hosting costs not exceed $460 (for two reviewers) or $690 (for three reviewers).
Yes, the department’s self-study should follow the self-study document template. The template contains both graduate and undergraduate content: please omit sections that do not apply to your program/department.
The body of your self-study should be approximately 25-40 pages. The appendices and supporting documents are not included in these page counts. However, reviewers will not go through everything. It is a good idea to keep the appendices and supporting documents focused on the items that help reinforce the story of the self-study.
The self-study should be shared with Daniel Schweitzer (email@example.com) in electronic form, no later than five weeks prior to your site visit to allow ample time for the appropriate deans to review the document and changes to be made by the department, where applicable, before sharing with the evaluation team, no later than three weeks prior to the review.
The department is responsible for creating the site visit itinerary. There are three meetings that are scheduled by the Office of Educational Effectiveness), they are as follows:
In addition to the meetings scheduled by OEE, the itinerary should include the following meetings/events:
Typically programs are reviewed every five to seven years.
In general, externally accredited programs are not reviewed. Non-accredited programs housed in departments or units where most programs are accredited will still be reviewed.
The departmental designee will book the hotel for the evaluation team, using the hotel of your choice from this list. The individual traveler should book his/her own flight. The departmental designee will reimburse the individual traveler from the assigned departmental program review account for his/her flight after the site visit is over.
Please see our CPR Process document for information on what happens following the site visit.
Still have questions? Email us at firstname.lastname@example.org.