University at Buffalo - The State University of New York
Skip to Content
Northeast Modern Language Association

NeMLA Convention Presenter Policies

  • Once you have confirmed your status as panelists, you must pay the membership/registration fee by December 1 to present at the convention. A late fee of $25 will be added to membership/registration after December 1. After January 1st, the late fee is $50.
  • Registrants at NeMLA can participate in only one session of each type. If your abstract has been accepted to multiple panels, be sure confirm with all chairs regarding your decision to participate. 

Note: Although paper panels exist in two varieties, traditional format and seminar format, both are treated as the same type of session, and thus it is impermissible to present a paper as part of both.  It is permissible, however, to present a paper and also participate in a roundtable, workshop, creative, and/or poster session. Familiarize yourself with the types of sessions here.

Audiovisual Requests

  • If you intend to use audiovisual media during your presentaiton you must indicate this when you submit your paper abstract. NeMLA strongly suggests that panelists not request media when handouts can work as well. If you have a Mac laptop, please bring a projector adapter to the convention with you.


  • NeMLA does not allow papers to be read in absentia or by Skype regardless of the circumstances. Panelists should inform their chair as soon as possible if they intend to withdraw.. If chairs themselves are not able to attend, it is their responsibility to find someone else to chair the session and to inform the Chair Coordinator at of the change.
  • Registration fees may be refunded if the convention participant notifies their chair and the Administrative Coordinator at of their need to withdraw from the program at least six weeks prior to the opening of the convention. Membership fees are non-refundable.


  • If you have any questions about the NeMLA Convention Participant Policies please contact Renata Towne, the Administrative Coordinator, at