AA-012A Request What If Academic Advisement Report via Student Center

The purpose of this job aid is to request a What-If Academic Advisement Report through the Student Services Center.


The Academic Advisement Report is the result of a degree audit run against a student’s current Program/Plan or a What-If scenario. By requesting an Academic Advisement Report, you can see whether a student has satisfied degree requirements or how the student’s current courses may fit into a different degree Program/Plan.


Begin by navigating to Student Services Center.


In this script we are going to run a What-If Report for the student.  His current Academic Program is Arts & Sciences Bachelors, and his Academic Plan is Physics BS.

We want to run a What-If report for Nursing.


When you click the Create What-If Report button, a new window will open.


The window will display the ID (Person Number) of the student for whom you are requesting the report. You will want to maximize the new window.


Use the Report Type Look Up function (Magnifying Glass) to find the Report Type.


A What-if Report is run against the student's current Program and Plan.  To start the What-if process click the Use Career Simulation checkbox.


Once you click the Use Career Simulation check box, a new link (View/Change Career Simulation) will appear.


Enter the ID (Person Number) of the student for whom you want to run an Advisement Report.


If you do not know the student ID, you can search for it by using any of the following fields: National ID, Last Name and First Name.


Use the Academics tab to review the student’s Program/Plan data, and if you have security, edit their Program/ Plan data.


Note the Admit Term; we will enter this Term later in the script in the Career Requirement Term field.

The Academic Institution field should default to UBFLO, if it does not default update this field.

This will produce the Academic Advisement Report.  For instructions on how to evaluate the contents of the report review the AA-014 Understanding the What-If Advising Report job aid.

In the Actions group box click the Process Request button, to run the report. 


In the What-if Information group box you can Add a What-If Course to view within the What-if Academic Advisement Report by clicking on the Add a What-if Course link.

In the Program What-If Data group box, select the Academic Institution field value.


Select the Academic Career.


The Career Requirement Term is drawn from the Admit Term to indicate the Term in which Academic Advisement degree progress requirements apply to the student for this Academic Career.


Enter the Term listed on the Academics tab in the Admit Term field.  In this example, the student's Admit Term was Fall 2009.


The Academic Program Requirement Term field indicates the Term in which Undergraduate Academic Advisement General Education and University degree requirements apply to the student for this Academic Program. This is sometimes referred to as the Catalog Year.


In this example our student's current Plan is Physics BS (Decanal Unit/Academic Program College of Arts & Sciences). 


We want to run a What-if for Nursing.  To run this process we will need to select the appropriate Academic Program and Academic Plan for Nursing.


From the Advisement Status drop down list always select "Include".


In the Plan What-If Data group box enter the Requirement Term, typically this would be the present Term or upcoming Term. If you do not know the Requirement Term value use the Look Up function (Magnifying Glass) to search for the value.


In our example we will enter 2119 (Fall 2011).


Select the Academic Plan for which you would like to run the report.


The Advisement Status field value should be Include.


From the Create What-If Scenario page, you set up the criteria to run a What-If Report for the student.

In some instances when you arrive on the Create What-If Scenario page, you may see data populated in the fields, as well as more than one record. 


Use the Delete Row (Minus sign) function to manage the Academic Program(s) and Academic Plan(s) to be used in your What-If Scenario.

Then click the Go button.


On the first page of the Student Center, Academics section, the student would go to the other academic dropdown list to select the What-if link.


Next the student would click the What-If Report option.


On the What-if Report Selection page in the View a Saved What - If Report section, a What-If report is available.  The student could now click the Printable Version link to view the What-if report pdf.

To access a What-If report that an advisor has created, the student would log into their MyUB page, and then click the HUB Student Center tab.


Click the HUB Student Center link.

When an advisor runs a What-if report, that report will also display on the student's HUB Student Center.  In the next five steps will illustrate how the student could view the report in their Student Center.

AA-012A Request What If Academic Advisement Report via Student Center

You have successfully requested a What If Academic Advisement Report via the Student Center.

Enter the ID (Person Number) of the student for whom you want to run an Advisement Report.


If you do not know the student ID, you can search for it by using any of the following fields: National ID, Last Name and First Name.


In the Plan What-If Data group box enter the Requirement Term, typically this would be the present Term or upcoming Term. If you do not know the Requirement Term value use the Look Up function (Magnifying Glass) to search for the value.


In our example we will enter 2119 (Fall 2011).


Click the Campus Community link.
Click the Search button.
Click the Create What-If Report button.
Click the Maximize/Restore button.
Click the Look up Report Type (Alt+5) button.
Click the What-If Report link.
Click the Add button.
Click the Use Career Simulation option.
Click the View/Change Career Simulation link.
Enter the desired information into the ID field. Enter
a valid value
e.g.
"TRN00020"
.
Click the Academics tab.
Click the Process Request button.
Click the Academic Institution list.
Click the Academic Career list.
Click the Undergraduate list item.
Click the University at Buffalo list item.
Click in the Career Requirement Term field.
Enter the desired information into the Career Requirement Term field. Enter
a valid value
e.g.
"2099"
.
Click in the Requirement Term field.
Enter the desired information into the Requirement Term field. Enter
a valid value
e.g.
"2099"
.
Click the Look up Academic Program (Alt+5) button.
Click in the Description field.
Enter the desired information into the Description field. Enter
a valid value
e.g.
"Nur"
.
Click the Look Up button.
Click the Include list item.
Enter the desired information into the Requirement Term field. Enter
a valid value
e.g.
"2119"
.
Click the Look up Academic Plan (Alt+5) button.
Click in the Description field.
Enter the desired information into the Description field. Enter
a valid value
e.g.
"Nur"
.
Click the Look Up button.
Click the Nursing BS link.
Click the Apply button.
Click the OK button.
Click the Nursing Bachelor link.
Click the Advisement Status list.
Click the Include list item.
Click the Student Services Ctr (Student) link.
Click in the ID field.
Click the Go button.
Click the Group Box list.
Click the What-if Report list item.
Click the HUB Student Center object.