You are unable to change a grade once the deadline for grading posting has passed. The incomplete grades will have to be changed on a Universal Grade Change form which may be obtained from your department secretary.

Once grades are “posted” it is possible to change them by clicking the “Request Grade Change” link just to the bottom left of the Approval Status drop down box. You will select the new grade for your student from the drop down; click the green “Submit” button in the bottom left. The word “success” should appear in a new column by the new grade. When you go back to the grade roster you will see that the student’s old grade is in the Roster grade column and the new, changed grade will be in the “official” column. All other grades should stay the same.

This function is available until the day after the grading period has closed. The link will disappear when it is no longer an option. After this point, you will send need to submit a grade change form which can be requested from departmental assistants.

The meaning of various grades can be found in the Undergraduate Catalog.

This is can happen if you are looking at the wrong semester. Be sure to click the green “select term” button in the middle of your “My Schedule” page and select the current semester. You should then see the proper grading icons.

After "Approved" be sure to click on the “Post” button in the very bottom right corner.

Your department scheduler is the one who sets the access to allow faculty to post grades. Please seek assistance from them to receive the proper access.

The best way to tell if grades were posted is that you’ll see your submitted grades copied from the “Grade Roster” column into the “Official” grade column.

• Click on the Class Roster icon on the My Teaching Schedule page.
• Once you are in the Class Roster page, click the circular button next to “Include photos in list.”
• At the bottom of the list that is generated, there is a green button labeled “3 column photo class list.”
• Clicking that will take you to a printable version of the photo class list similar to the old version.

Please see the instructions for uploading grades (PDF).

If you want to look at a different roster, do no click the “Grade Roster” tab. You need to click the little icon of the person in front of a board. The icon is located to the left of your class titles. This would be the same for the class rosters, in which case the icon is the three people standing together.

This is happening because the file needs to be saved as a “CSV (Windows)” when choosing type. The output from a csv.file is what you end up with if you have a Mac and save it as a txt file.

If you will be grading recitations or discussions sections, then you need to be listed as a grader for those sections on the Schedule of Classes. Your department scheduler would need to add you to the schedule.

Faculty currently has access to information about their classes and enrollment, but not to transcripts or Academic Advising Reports. In order to get access to transcript information, you need to request administrative access to HUB. Information on requesting access is available on the Student Advisement, Resources & Financial Services (SARFS) website.

Those reports are now available right now through SIRI (found off of MyUB: Top Staff links). (If you or anyone else have access to Infosource you should already have access to SIRI.) Once you get to SIRI, click “student” in the very top middle in the dark blue bar, then click “Grading,” then “Mid Term Grading Results by Academic Organization.” You can then sort the list by clicking the “Class Number/Section” column header and that will list each student in each class. You can also export the list to Excel.

On the class roster, in the “Grade Status” column you will see an “R” for Resign and “W” for withdrawn.

Many faculty found the following helpful with large classes:

1. Click the “Select all” link in the bottom left hand corner of the class grade roster.
2. Select the “MS” option from the drop down menu just below that.
3. Press “add this grade to selected students.” This will assign the “MS” grade to all the students in the class.
4. Change the “MS” to “"MU” for students who are performing unsatisfactorily. (For this step, you may want to click “view all” in the bottom left hand corner in order to see all the students in the class).
5. Go to the Grade Roster Action box and select “Approved” from the drop down menu.
6. Click the green “Save” button.

Alternately the grade upload option is also available. Please see the instructions for grade upload (PDF).

Faculty need to be able to select at least either MS or MU in order to enter midterm grades. We do not allow them to select a no grade available option. Faculty is asked to submit mid-term grades based on the work students have completed to date. The expectation of the Faculty Senate is that, by this point in the term, faculty should be able to provide feedback to students on their general progression in the course.

Yes, you will need to submit grades for your grad students, in order for the submission to be processed. (The whole class needs to be graded to proceed.) In addition, if it is a grad course you may need to select S or U rather than the preferred MU or MS (which is not available for grad courses).

Please follow the Job Aid (PDF) and the second to last step indicate how to download a class roster to excel.

In HUB, below the roster, click on the Notify All Students button, and an email text box will open. In that box in the window you will see all the email addresses for the students with activated UB email accounts. Copy all these addresses into your regular email that you use and proceed with your message and attachments. You will be using your regular email, but just taking the email addresses from the HUB class roster. In the future, you can re-use that email to send additional messages. Remember to do this again though after Drop/Add is over to insure you have all currently registered.

Also, each name on the list is a hyperlink to an email text box, so just click on the names if you want to email a single student.

Please see Modify a User’s Role on the UBlearns website for instructions on how to do this

When you have your class roster open you can click on the “printer friendly version” button on the bottom right. Then you can either right click and select print or go to the print option within your browser that should do the trick.

There are specific criteria for the file that is uploaded:

• Your file must be saved as either comma-delimited or tab-delimited.
• The student number must be the first column.
• The student grade must be the second column.
• The file cannot have a header row.