This module details the responsibilities of specific individuals
within work units. At the end of this module, you will be able
State the specific Hazard Communication responsibilities of
supervisors, procurement employees and other designated
Recognize the various posters and notices that are required to be
posted in worksites.
State your rights as an employee under the Hazard Communication
Standard/ Right-to-Know Law.
Supervisors and Managers
An agency may designate someone within the agency, usually a
supervisor or manager, to oversee agency compliance with the
HazCom/NYS Right-to-Know Law. This person’s responsibilities
- Ensuring overall agency compliance.
- Ensuring that a list of all hazardous chemicals used in a
facility/work site is maintained and updated by the person
responsible for that facility/work site.
- This list must include all hazardous chemicals which present a
possible exposure to employees.
- For chemicals that employees are exposed to which were not
purchased, there may not be an MSDS readily availalble. In these
situations, the employer must gather the information that employees
need to be trained on. This information must be retained in the
same way as an MSDS. Possible sources for the information
- National Institute for Occupational Safety and Health
- Vermont Safety Information Resource, Inc.
- Agency for Toxic Sustances and Disease Registry
- Maintaining a library of Material Safety Data Sheets. This
library will be maintained in a central location and will include
an MSDS for all hazardous chemicals used at any agency
- Providing assistance and direction to office and facility staff
responsible for determining which hazardous chemicals or materials
are present at their locations and for acquiring and updating the
- Ensuring that all employees have received HazCom'Right-to-Know
training.\Consulting with facility/work site managers or staff
regarding any questions or issues that arise.
- Serving as the advisor on Hazard Communication/Right-to-Know
training and ensuring training is provided annually.
- Providing signs required under the Right-to-Know Law.
The agency employee who purchases and procures the various
materials within your work unit is responsible for the
- Ensuring that all new procurements are accompanied, where
appropriate, by MSDSs that meet the requirement of the Hazard
- Communication Standard.
- Ensuring that all new MSDSs are included and maintained in the
agency's library of MSDSs.
- Providing copies of MSDSs to the occupational safety and health
manager immediately upon request.
- Maintaining a central inventory of all hazardous chemicals used
in the agency.
The agency employee or employees who are designated to provide
training and other information relative to Hazard Communication
- Provide initial and annual training of all staff members as
described in the agency lesson plan. This training may be
accomplished by completing this online course and follow-up
activities. Any changes in content will be made by directives from
your agency health and safety manager.
- Train employees on new chemical hazards when introduced into
- Maintain an up-to-date inventory of all hazardous chemicals on
- Maintain training records. These records will include the names
of employees completing the training, name of the trainer and date
of the training session. These records will be maintained in the
office file and made available during compliance inspections.
Federal and New York State law stipulates that employers must have
a legible sign informing employees of their right to information
regarding toxic substances found in the workplace posted
conspicuously on employee bulletin boards or in other similar
There are two signs required to be posted in public employer work
- Labor Law Information - Relating to Public Employees Job Safety
and Health Protection (Available from the NYS Department of
- You Have a Right-to-Know! (Available from the NYS Health