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Environment, Health and Safety

Food Permits

All campus events where food is served or sold must have an approved Food Sevice Permit issued by EH&S.

Serving Food on Campus

In accordance with Erie County Department of Heath guidelines, the University at Buffalo prohibits the sale and distribution to the public of any foods by any student association, faculty or staff unless the foods are prepared in a kitchen that holds a valid Erie County Department of Health permit.  Preparation of food in homes or dorms of individuals is not permitted. 

An Erie County Department of Health permit for Temporary Food Service will be required for all events that are open to the public. The only exceptions are manufactured –prepackaged items such as bottled drinks, individual bags of chips, candy and traditional baked goods (e.g. cookies, cakes, breads, biscuits, muffins, churros, pastries, brownies, fruit pies, cakes, granola and pizelles). Foods with cream, cheese, custard or meat fillings are not allowed.

Home-made food, re-heated food or food that needs to be prepared, cooked (e.g. frozen pizza, ramen cup noodles, grilled cheese) are NOT ALLOWED to be served to the public.   A licensed caterer or vendor must be used.

EH&S has adopted Erie County Department of Health’s guidelines (pdf) for temporary food stands to ensure that basic food sanitation requirements and practices are incorporated into temporary food service locations on campus whether the food is open to the public or limited to the student association or department.

Your event location must be reserved with Student Life before completing an EH&S Food Service Application. EH&S Food Service Applications must be submitted at least fifteen (15) business days in advance of the event whether it is open to the public or limited to the department or student association.   

All groups must have a copy of the approved food service application and permit at their event.

The table below can help you to determine what kind of permit(s) are required for your event:

FOOD PERMIT TABLE
Type of Event EHS Food Service Application Required

Erie County Permit Required

(EHS will complete the paperwork)

CAMPUS FOOD - Food bought from campus vendors:

 

Private: Members Only:

  • Invited guests known to the Department or Student Association/Organization)
  • The event cannot have been advertised as being open to the general public and/or campus community.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
No No
Public: Open to the campus community and/or general public Yes No
     

BAKE SALES (e.g. cookies, cakes, breads, biscuits, muffins, churros, pastries, brownies, fruit pies, cakes, granola, pizelles). **Foods with cream, cheese, custard or meat fillings are NOT ALLOWED:

 

Private:  Members Only:

  • Invited guests known to the Department or Student Association/Organization)
  • The event cannot have been advertised as being open to the general public and/or campus community.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter
Yes No
Public: Open to the campus community and/or general public Yes No
     

EXTERNAL FOOD PROVIDER (e.g. Restaurant, caterer, food truck):

 

Private: Members Only:

  • Invited guests known to the Department or Student Association/Organization)
  • The event cannot have been advertised as being open to the general public and/or campus community.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
Yes No
Public: Open to the campus community and/or general public Yes Yes
     

SUPERMARKET PREPARED - Cooked food that is "ready to eat" from transport to serving (not frozen, raw or needs to be prepared or cooked):

 

Private: Members Only:

  • Invited guests known to the Department or Student Association/Organization)
  • The event cannot have been advertised as being open to the general public and/or campus community.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
Yes No
Public: Open to the campus community and/or general public Yes Yes
     

SUPERMARKET NOT PREPARED - Food that is not ready to eat (e.g. frozen, raw food that needs to be prepared or cooked) from transport to serving:

 

Private: Members Only:

  • Invited guests known to the Department or Student Association/Organization)
  • The event cannot have been advertised as being open to the general public and/or campus community.
  • A previously printed list of invited guests must be used to identify attendees at the entrance to assure that only invited participants enter.
Yes No
Public: Open to the campus community and/or general public Home-made food, re-heated food or food that needs to be prepared, cooked (e.g. frozen pizza, ramen cup noodles, etc.) are NOT ALLOWED to be served to the public.  A licensed caterer or vendor must be used.

How to Obtain a Food Permit

In order to obtain a permit, fill out the Food Service Permit Application below. In some cases, your event may require a permit from the Erie County Health Department. If so, EH&S will process the additional paperwork on behalf of the Sponsoring Organization.

Please allow up to 15 business days to review and process your request.

Note: If your event covers consecutive dates, you only have to fill out one application. If the event is over non-consecutive days, please fill out a separate application for each date.

Food Service Permit Application