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Customer Service & Maintenance

UB's Contracted Vehicle Rental Service

Budget car rental logo

Instructions for using Budget Rent a Car of Buffalo with State, Research Foundation, or UB Foundation funds...

  • The instructions below are for University at Buffalo official business rentals only.  For personal rentals at UB rates, you may reserve a vehicle at http://www.budgetbuffalo.com using rate code “U13” in the Discount Code box.
  • Renter is responsible for parking arrangements, if required.  Free parking is offered at the Marriott, West Seneca and Niagara Falls locations only.  UB is not responsible for any parking fees incurred by the renter.
  • Parking tickets are the responsibility of the renter, and should be paid upon initial receipt of the ticket.  If ticket is not paid by the due date, the renter will be billed for the ticket plus any applicable fees, and will not be permitted to rent from Budget until paid.
  • Vehicle must be refueled by renter prior to return.  The fuel purchase option is not allowed under UB’s contract with Budget Rent a Car.

Reserving a vehicle using Budget’s website (Preferred):

  1. Go to http://www.budgetbuffalo.com
  2. Choose the location and date/time for drop-off and pickup.
  3. Important – Enter “212” in the Discount Code box.
  4. Click on the “Search for Rates” button.
  5. After you have chosen your desired vehicle, click on the “Reserve This Vehicle” button.
  6. You may choose to register/login, or you may just click “No thanks, I’d like to Continue” to continue without registering.
  7. Fill out the requested information…

    - If you are submitting a new Purchase Order (eReq): For Card Type, choose “Direct Bill.”  Submit your reservation.  A reservation confirmation will be provided.  Save or print this confirmation, as you will need to attach it to your eReq. Your reservation is not complete and vehicle cannot be picked up until an eReq is completed and a PO number is issued.  Continue onto step 8.

    - If you are using a Blanket Order: For Card Type, choose “Direct Bill.”  In Comments/Questions field, please note “Blanket Purchase Order on File” and enter the PO number of your blanket order.  Submit your reservation.  A reservation confirmation will be provided.  Your reservation is now complete.  Do not continue onto step 8.  If you would like more information about setting up a blanket order, please contact Ryan Lysarz, ralysarz@buffalo.edu, (716) 645-4573.

    -If you are using a Speed Order: For Card Type, choose “Direct Bill.”  In Comments/Questions field, please note “Speed Order to Follow” and enter your Speed Order number.  Submit your reservation.  A reservation confirmation will be provided.  Important: Note the Confirmation Number on your Speed Order.  Scan and email your Speed Order to ub@budgetbuffalo.com.  Your reservation is now complete.  Do not continue onto step 8.
  8. Create eReq to Budget Rent a Car Buffalo, filling in the number of days and rental rate that were reserved.
  9. Important – Attach a copy of your reservation confirmation to the eReq.
  10. Submit eReq.  Purchasing will email PO to Budget, referencing your confirmation number.  Once rental is completed, invoice goes to Accounts Payable for payment.

Reserving a vehicle using Budget Reservation Form:

  1. Complete the Budget Reservation Form.
  2. - If you are submitting a new Purchase Order (eReq): Continue onto Step 3.

    - If you are using a Blanket Order: Fill in the PO number of your blanket order in the appropriate PO number field on the Budget Reservation Form, along with a note stating “Blanket Purchase Order on File.”  Email the completed form to ub@budgetbuffalo.com.  You will receive an email from Budget with a confirmation number.  Do not continue onto step 3.

    - If you are using a Speed Order: Fill in your Speed Order number in the appropriate field on the Budget Reservation Form.  Email the Speed Order and completed reservation form to ub@budgetbuffalo.com, or fax to (716) 632-2796.  You will receive an email from Budget with a confirmation number.  Do not continue onto step 3.
  3. Create an eReq to Budget Rent a Car Buffalo, filling in the number of days and rental rate that were reserved.
  4. Important - Attach completed Budget Reservation Form to eReq.
  5. Submit eReq.  Purchasing will email PO and reservation form to Budget, copying the end user.  Once Budget receives this, they will email a confirmation number to the end user and to Purchasing.


For rush orders or any questions, contact Ryan Lysarz, ralysarz@buffalo.edu, (716) 645-4573, or call the Purchasing Reception Desk at 645-2676.