Using a Preferred Name

Students now have the option to enter a chosen name into HUB.  The Office of Equity, Diversity and Inclusion can also help students and employees to change their UBIT, directory and other information to reflect their preferred name.  We understand that the ability to use a preferred name is essential to feeling welcome and included.

For Students

UB’s Office of the Registrar has been working with other UB offices to make changes to our student records systems that will allow the use of a preferred name field.  This will allow students to enter preferred first and/or middle names directly into HUB.  The change will be reflected in class rosters, UBLearns, and the HUB Student Services offices – meaning that your professors, advisors and other UB staff will know you by the name you choose to use, instead of your legal name.  More information is available on the Office of the Registrar website

As of June 2018, UB students can also obtain a UB ID card that lists their preferred name entered in HUB on the front of the card, with their legal name on the back of the card.  UB's Office of Equity, Diversity and Inclusion will cover the cost of a replacement card for students who require a new card to reflect their gender identity.

For Faculty and Staff

UB’s Human Resources data is maintained through the SUNY HR system, which currently does not have the capability to allow employees to enter a preferred name.  If you would like to change your UBIT name Contact the Office of Equity, Diversity and Inclusion for assistance.

When a Legal Name May Still Appear

There are some documents and systems that require the use of a legal name by law.  These include transcripts, bills, tax forms, diplomas, financial aid documents, immigration documents, and medical records. 

UB is in the process of updating other data and systems that do not yet allow for the use of a preferred name and require additional work.  We are making progress toward enabling more widespread use of preferred names through these systems.

Important Facts to Know

  • Using a person's preferred name and pronouns is essential to inclusion and is expected of all UB employees.
  • Be aware that a student may have a first and/or middle name that is different from the name on an ID card or other document.  For verification purposes, the last name will remain the same.
  • A student's person number will appear on the UB student ID card and can be used to verify identity.
  • Contact EDI if you have any questions or concerns about a preferred name issue.