Learn factors to help decide whether to use a sofware token or a
You can use a software token if:
You need a hardware token (fob) if:
A hardware token (fob) can only be used by the person to whom it
is assigned. It cannot be shared by a department.
Software tokens are less expensive - software tokens are ordered by UBIT and there is no chargeback at this time.
Software tokens are licensed for 3 years.
Software token setup is more complex.
Fobs are more expensive - fobs are ordered by UBIT but departments will have a chargeback for the cost of the fobs; needs replacement every 3 years (See cost of services).
Fobs are licensed for 3 years.
Fob setup is simpler but they can be lost or misplaced. Departments are responsible for the cost of replacing lost fobs. Replacement can take up to 4 weeks.
If the faculty/staff member is working on a single UB-owned computer in a single work location, then a software token is most appropriate.
If the faculty/staff member is working on multiple computers in multiple locations but is the only faculty/staff member using those computers, then a software token is most appropriate. Note: The staff issuing the token need to be notified at the time that the token will be used on multiple computers.
If multiple faculty/staff members are working on a single UB-owned computer in a single work location, then multiple software tokens or fobs are required.
If the faculty/staff member is working on multiple UB-owned computers in multiple locations, then a fob is preferable.
If the faculty/staff member is working on a non-UB-owned computer, then a fob is required.