Lync Web App Plug-in

The Lync Web App plug-in is required to use computer audio. After it’s installed, you can also share your video and programs.

Idenitification of meeting url

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1. In the meeting request, click Join Lync Meeting or enter the meeting URL in your browser.

authentication window

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2. Enter your UBITName and password if prompted to log in to an Authentication Required pop-up.

web app sign in

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3. In the Lync Web App Window, enter your UBITName as ad\UBITName and your password.

ok installation of web app plug-in

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4. Determine if you can install the Lync Web App plug-in:

  • If you have administrative rights on the computer you are using:
    1. select install the Lync Web App plug-in. The plug-in is required to use computer audio. After it’s installed, you can also share your video and programs.
    2. Join or sign in, based on your affiliation:
    • If you are affiliated with UB, select Join the meeting.
    • If you are a guest at UB, select Sign in here.
  • If you do not have administrative rights and cannot install the Lync Web App Plug-in:
    1. De-select Install Lync App plug-in.
    2.  Select Join the meeting.

Phoning the Meeting?

Remember, at UB, the meeting CANNOT call you.

join meeting audio option

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5. Once you're in the meeting, in the Join Meeting Audio dialog box click I will dial in to the meeting. Call the phone number listed in the meeting invitation.

Manage Meeting Participants

Click the people icon to access the options to manage participants. The PARTICIPANTS tab displays the participant list.

  • If you’re a presenter, you can manage participant privileges. Right-click a participant and select Mute, Unmute, Remove or Make an Attendee.
manage meeting participants

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  • You can invite additional participants during a meeting. Click ACTIONS. To invite via email, click Invite by Email.
  • To hide participant names in videos or pictures, click Hide People’s Names.
  • To mute all the participants simultaneously, click Mute Audience.

Manage Your Video Display and Layout

If you have a camera connected to your computer, click the video camera icon to share your video with others in the meeting. A camera is required only to share your video, not to view the video shared by others.

example of the gallery

The area of the screen in which the pictures or videos are displayed is called the gallery.There are two layout options to display the pictures and videos being shared:

  • Gallery View displays all the participant pictures and videos
  • Speaker View displays the picture or video of only an active speaker

When a sharing session starts, a third layout option called Presentation View is available.

Selections of views

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Click view icon to choose the layout you want. Click full window icon to go to the full window mode. To return to the normal window size, click the icon again.

Share Your Desktop or an Open Program

During the meeting, you can share your desktop or one or more open programs.

1. Point to the computer screen icon.

• To share your desktop, click Desktop. The meeting stage displays You are currently sharing Desktop and the desktop is outlined in yellow.

Share your desktop options

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• To share a program, click Program and in the Present Programs dialog box, click the program you want and then click Share.

2. Click GIVE CONTROL to share control of your sharing session with another participant. You can take back control at any time by clicking GIVE CONTROL and then selecting Take Back Control.

3. To end the sharing session, click Stop Presenting on the toolbar.

Share a PowerPoint Presentation

1. Point to the computer screen icon.

2. Click PowerPoint. In the Select the PowerPoint you want to present dialog box, click Browse to select and open the presentation to share.

3. Move through the slides by using the arrows below the meeting stage. Click THUMBNAILS to select a specific slide and NOTES to see presenter notes.

4. Click the highlighter icon on the upper right corner of a slide to display the annotation toolbar, to use tools such as highlighters, stamps and laser pointer.

5. The presentation can have embedded hyperlinks. Before you click them during your presentation, you must hide all annotations in the presentation by clicking Hide Annotations in the annotation toolbar.