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Conference & Workshop Grants

The Baldy Center expects to sponsor several conferences and workshops in 2017-2018 on topics related to law, legal institutions, and social policy. These may range from small, narrowly focused events aimed at intensive discussion (workshops) to larger events involving more participants and guest presentations (conferences).

Baldy supported conferences should be open to the public to the degree feasible. When an intensive workshop aimed at moving existing manuscripts to publication is proposed, at least one public event should be planned.

Baldy grants are available to non-adjunct University at Buffalo faculty members. In completing the application form, please follow the guidelines as specified on this page and in the application materials.

On this page

CONTACT

Laura Wirth, Assistant Director 
511-A O'Brian Hall
Buffalo, New York 14260
716-645-2581
lawirth2@buffalo.edu

APPLICATION DEADLINE

2017-2018 CONFERENCE PROPOSALS

Online Applications are due on or before April 19, 2017 

CONFERENCE FUNDING NOTE

Starting with the 2015-2016 award cycle, the Baldy Center no longer administers conferences. Instead, funds will be transferred to the department or entity with which the faculty organizer is affiliated.

Conference administration will be handled through the department, not the Baldy Center. Up to 15% of the proposed budget can be used to defray administrative expenses. 

Faculty organizers should contact Laura Wirth, Assistant Director, lawirth2@buffalo.edu with any questions.

Purpose

The Baldy Center supports conferences and workshops to advance the interdisciplinary study of law, legal institutions, and social policy in the UB community. Baldy conferences and workshops should contribute to faculty research, provide faculty members and graduate students with opportunities to discuss their work with outside scholars, and help to delineate new areas of scholarly interest and new networks of scholarly activity. They should bring to Buffalo outstanding scholars from around the world who are doing important, innovative work, and thus enhance the quality of UB scholarship and the visibility of the Center.

Criteria for eligibility

Applicants must be non-adjunct faculty members of the University at Buffalo. Collaboration with faculty at other universities and research centers is encouraged. 

Applicants must have the capacity to administer the proposed event. The Baldy Center will provide advice to the organizers, but will not handle logistical arrangement for the event. Conference funds will be transferred to the affiliated department. 

Criteria for support: Decisions to support specific conferences and workshops are made by a review committee of UB faculty. Preference will be given to proposals that:
- address important questions in understanding law, legal institutions, and social policy;
- aim to produce publications or lead to further collaborative research (including developing grant proposals);
- call on participants to circulate draft manuscripts prior to the event;
- provide opportunities for UB faculty participation while also including private working sessions when appropriate;
- include participants from diverse disciplines;
- where appropriate, involve participants who are themselves diverse in terms of gender, race, ethnicity, nationality, and other factors likely to encourage a broad and multifaceted discussion.

Planning, logistics, and expenses

The Baldy Center now requires that faculty organizers are responsible for all aspects of event coordination.

The substantive work required on the part of the faculty organizer includes: 

• Identify, invite, and confirm potential participants 
• Approve paper topics and abstracts 
• Develop a conference program / schedule 
• Designate moderators (if applicable) 
• Produce content for conference publicity, and distribute event announcements 
• Make publication plans 
• Handle of all aspects of the event that require substantive or intellectual judgments 

The faculty organizer will identify a staff member to assist with the logistical coordination of the event, including the following tasks: 

• Event planning and logistics
• Correspond with participants regarding transportation, lodging, presentation technologies, special dietary requirements, bios, photos, abstracts, etc. 
• Organize and schedule logistics planning meetings 
• Book hotels, venues (if not Baldy space), photographer and videographer (if applicable) 
• Arrange transportation, order catering 
• Keep track of conference budget to assure overspending does not occur 
• Appoint student assistants to assist with the event, and track payroll expenditures 
• Coordinate conference website content (if applicable) 
• Post flyers and posters around campus 
• Compile Continuing Legal Education (CLE) materials and make available to conference attendees (if applicable) 
• Arrange any activities outside of UB (eg. – tourist activities, conference dinners) 
• Creating welcome packets and welcome gifts (if applicable), and delivering to hotel 
• Arrange book selling or other similar functions (if applicable) 
• Arrange all audio visual needs in conjunction with Law IT, and prepare consent to record forms 
• Print name tags, tent cards, schedule materials 
• Manage registration table and sign-in. The Baldy Center will provide one assistant on the day(s) of the event. 
• Track RSVPs 
• Provide reimbursement paperwork, process expense reimbursements for participants, and payments to vendors 
• Other administrative work as needed 

The Baldy Center will provide the following support: 
• Schedule the event in coordination with other Baldy activities 
• Reserve the conference Center space for events 
• Serve in an advisory capacity to both faculty organizers and department administrators 
• Announce events on the Baldy Center listserv and website 
• Provide website domain and staffing to upload content, as provided by designated staff member 
• Poster design work, with content supplied by faculty organizer 
• Set up and clean up during the day of an event 
• Provide tax exempt forms to faculty organizers, for taking participants off campus for dinners

Scheduling

To avoid conflicts with other important events, scheduling of Baldy supported conferences and workshops must be coordinated through Assistant Director Laura Wirth. No workshops or conferences will be scheduled on the days of important University events (e.g., Commencement).

Post-Event Reporting

Funding recipients agree to provide a follow-up report describing the event, publications, and other benefits arising from the event. A web-based form will be provided for this purpose. Resulting publications should acknowledge Baldy Center support.

Conference Budgeting Guidelines and Estimates

Catering: Prices as listed will vary depending on the caterer and menu choices.

Continental Breakfast: $6.00-$8.00 per person 

Morning or Afternoon Snack; assorted pastries, fresh fruit: $4.00-$6.00 per person 

General Lunch; meat and vegetarian options: $8.00-$13.00 per person

Reception Items: 
Fruit & Vegetable Platter: $25.00-$45.00 

Cheese and Cracker Platter: $35.00-$55.00 

Breads and Spreads Platter:  $30.00-$50.00

Beverages: The Baldy Center will provide non-alcoholic beverages throughout the event including coffee, tea, and soda. Beer and wine are permitted in the conference center, however an alcohol permit is required. A 7-week notice is required to obtain the permit. 

Alcohol Permit Fee: $65.00 

Bar Packages: $10.00-$15.00 per person

Formal Dinners:

Dinners are usually held at restaurants.* It is up to the organizer to estimate likely costs and determine the number of guests. The Baldy Center can provide other suggestions or more information.** Faculty organizers are responsible for paying bills and other incidental costs after the event. Arrangements can be made by the department or unit to ensure prompt reimbursement. The organizer should obtain a NYS tax-exempt form, before the dinner.

*Please remember to figure at least a 15% gratuity for food service.**
**Figures are approximate and may change based on selection and number of people.**

Accommodations:

-Frequently used hotels include the Ramada, DoubleTree, Homewood Suites, Marriott 

-Costs vary from approximately $80-$150
Other accommodations are also available. Contact Baldy Center for more information.

Travel Costs:
Air travel – flights must be booked by the persons who are traveling and will be reimbursed when receipts are submitted. Only coach or economy class travel is reimbursable. 

Road travel – Approximately $.56 per mile.

Student Assistants: $ 11.00 per hour (budget for $12.00 per hour to account for fringe charges).