If your office is responsible for maintaining the original copy of a record, you are most likely the Office of Record for that document.
You must follow the appropriate record retention schedules.
| Record Category | Office of Record | Record Coordinator |
|---|---|---|
| Academic Affairs and Instruction | Undergraduate Education | |
| Academic Affairs and Instruction | Graduate Education | Graham Hammill |
| Academic Affairs and Instruction | International Education | Patricia Shyhalla |
| Affirmative Action | Equity, Diversity and Inclusion | Sharon Nolan-Weiss |
| Alumni and Development | Philanthropy and Alumni Engagement | Kathy Stuber |
| Arts Program | Center for the Arts | Javier Bustillos Jeremy Kersten |
| Athletics | Associate AD for Operations | Nate Wills |
| Budget Preparation State budget data (Form 1), all budget requests and revisions, and RF indirect cost campus appropriation | Financial Management | Michelle McCartney |
| Budget Preparation Unit budget requests and compact agreements between units and the university | Resource Planning | |
| Campus Dining and Shops | Campus Dining and Shops | Jeff Brady |
| Dental Health Sciences | School of Dental Medicine | Sarah Augustynek |
| Employee Relations | Employee Relations | Bertha Hill |
| Equipment, Supplies Inventory, Motor Vehicle Management | Procurement | Valerie Dennis |
| Executive Records | Office of the President | Stacie Hashem |
| Facilities Management | University Facilities | Matt Schery |
| Fiscal Operations: Bank Transactions Revenue and collections | Financial Management Financial Management | Lance Mahalic Carrie Hutchins |
| General Administration and Archives | University Libraries | Amy Vilz Sarah Pinard |
| Health Information | Health Sciences | Katie Beakman |
| Health Safety and Security | Environment, Health and Safety | Joe Raab |
| Information Technology | Chief Information Officer | |
| Internal Control | Financial Management | Carrie Woodrow |
| Library Operations | University Libraries | Cherie Williams |
| Mail and Messenger Services | Campus Services | Gary Stanton Wendy Hicks |
| Minority and Women Owned Business Enterprises (MWBE) | Procurement | Dan Vivian |
| Museums and art galleries | Center for the Arts | |
| Payroll and Personnel | Human Resources | Bertha Hill |
| Procurement: Contracts/Bid Files Payments Procurement Card Purchasing Claims Travel | Procurement Services Procurement Services Procurement Services Procurement Services Travel Services | Barb Fecio Angie Rzeszut Angie Rzeszut Bethany Scibetta Meg Mitchell |
| Printing, copying services | Print Services | Wendy Hicks |
| Publications | University Communications | Kathleen Manne |
| Public Information Requests | University Communications Policy, Compliance and Internal Controls | Kathleen Manne Carrie Woodrow |
| Public Safety and Security | University Police | Chris Bartolomei |
| Records Management | Policy, Compliance and Internal Controls | Carrie Woodrow |
| Research Foundation | Sponsored Projects Services | Grant Administrator |
| School of Medicine | School of Medicine | Katie Beakman |
| Student Accounts | Parking and Transportation | Chris Austin |
| Student Accounts | SARFS | Shirley Walker |
| Student and Staff Housing | Campus Living | |
| Student Financial Aid | Financial Aid | John Gottardy |
| Student Records | Career Services | Arlene Kaukus Bob Orrange |
| Student Records | Counseling Center | Sharon Mitchell |
| Student Records | Disability Services | Randy Borst |
| Student Records | Equity, Diversity and Inclusion | Sharon Nolan-Weiss |
| Student Records | Health Services | Susan Snyder |
| Student Records | Judicial Affairs | Liz Lidano |
| Student Records | Registrar | Lynette Deponceau Kara Saunders |
| Study Abroad transcripts | Provost International Education | Patricia Shyhalla |
| Telecommunications Management | Chief Information Officer | |
| Training | Human Resources | Bertha Hill |
| University Audit | Internal Audit | Kara Kearney-Saylor |
| Visa and foreign nationals | Provost International Education | Patricia Shyhalla |
