Telephones, including both wired (desk phones, including VOIP)
and cellular phones issued by the University and paid for by the
University are, like all other University assets and services,
intended to be used for the purpose of conducting official
As the decision making process for the purchase and distribution
of telephone equipment remains a distributed one, the
responsibility for the review and compliance with policies
governing telecommunications must also be distributed.
To assist departments in this role the following guidelines are
- Each department should identify an individual who is
responsible for the review and approval of all telephone
acquisitions and related expenses.
- The departmental telephone coordinator is responsible for
reviewing telephone usage detail records to ensure appropriate use.
This includes monthly cellular usage as well as wired phone
(including VOIP) usage when asked. Employees should reimburse the
University for the costs of any personal calls made on
- In accordance with the Governors Executive Order #110,
employees shall not use hand held mobile telephones while operating
state or personal vehicles on public highways when conducting state
- The department telephone coordinator should provide a copy of
this policy to each employee.
This policy applies to all University data regardless of its
medium and/or form, and to all those who handle University
information (faculty, staff, students, third party contractors, and
Voice Over Internet Protocol (VOIP)
Communications services such as
voice, fax, and voice-messaging that are transported via the
Internet, rather than the public switched telephone network.
The Chief Information Officer or his designee will periodically
review and update this policy as needed. Questions concerning this
policy should be directed to the Office of the Associate VP for
Violations of this policy will result in appropriate
disciplinary measures in accordance with University policies,
applicable collective bargaining agreements, and state and federal
Office of Chief Information Officer
517 Capen Hall
Buffalo, NY 14260