Computing & Information Technology (CIT) maintains a
streaming media service designed to support instruction and
research, community service events, and administrative events in
this respective priority order. As system maintainers, CIT's goal
is to keep the streaming media service stable and ready for growth.
Proactively removing old files on the system helps us meet this
goal, making space for new files. This policy is aligned with those
in place for UBlearns.
Faculty, staff or their designee, the "submitter", may request
that media files be copied to and streamed from the central
streaming media service. The central streaming service is designed
to deliver media files via streaming protocols to support
instruction and research, community service events and
The submitter retains control of media files placed on the
central streaming media service, and the submitter is responsible
for determining who or what groups may access the media.
Finally, the submitter is responsible for ensuring the
appropriate rights for digital distribution have been secured
In accordance with UB's Undergraduate Academic Policy regarding
Incomplete Grades and with UBlearns data retention policies,
course-related files will remain available for a maximum period of
12 months after the end of a semester. Course-related files
reaching the 12-month threshold will be automatically removed from
the system based upon the following timetable:
Fall Semester – June 15
Winter Semester – February 15
Spring Semester – June 15
Summer Semester – September 15
Active non-course-related files may be kept for a longer period
of time, but the owner will need to stay within his/her allotted
quota limits. An active file is one that has been updated within
the past semester. Yearly cleanup messages will be sent to
encourage file review.
This policy applies to all University data regardless of its
medium and/or form, and to all those who handle University
information (faculty, staff, students, third party contractors, and
Initial quota is provided for an individual UB IT Name. Quota
will be assigned based on need. You will need to tell us the type
of file format(s) you will be using and the duration (minutes,
hours) of the file. Initial quota will be 500MB.
Individual faculty, staff, or a UB department may request quota
up to 4GB for a streaming media file set.
The Chief Information Officer (CIO) or his designee will
periodically review and update this policy as needed. Questions
concerning this policy should be directed to the CIO.
CIT reserves the right to remove or disable any file, site, or
program that impacts the stability of the CIT stream server for
which appropriate distribution rights have not been obtained by the
submitter, or if the content of the file is determined to be
inappropriate after appropriate administrative review.
For quota requests, please contact firstname.lastname@example.org
with the following information.
- Submitter's name: the submitter will be accountable for the
maintenance and security of the site
- UB IT Names or Administrative Account: See the UB
IT Name Policy for details on accounts. Administrative accounts
are recommended for departments, otherwise stream groups should be
- Administrator/authority responsible for assigning owners and
associated site permissions.