The UB Central Information Technology (UB CIT) organization
offers the listserv mailing list service for University-related
This service can only be requested by University faculty and
staff for the following purposes:
- Conducting official UB business
- Supporting UB's research initiatives
- Departmental communication
- Academic communication
- UB instructional activities
- Officially-sponsored student clubs or organization
- Regional organizations or government agencies officially
affiliated with UB
It is not the intention of UB IT to be a national mailing list
A list owner, who is responsible for the list, requests a list,
names it and sets up the configuration for the list. Among the
configuration options are whether a list name is publicly viewable
and whether a list will have its messages archived.
When a list owner sets up or configures the list, s/he
determines not only whether the messages will be archived, but also
who can view the archives. Most list owners configure the archives
to be viewable only by members subscribed to the list. A public
list may have its name viewable on the web page of public list
archives, but the archives may be protected so that only those
subscribed to the list can view archived messages.
As an academic institution and a New York State government
entity, the University supports the concept that freedom of speech
and the discussion of unpopular views are important in a free and
democratic society. UB IT support staff will not remove
content from listserv archives unless the content is in clear
violation of University policies or Federal or State laws. We do
expect contributors to listserv lists to abide by the following
Requests for distribution lists are accepted only from UB
faculty and staff. UB IT will create lists, provide support for
list owners, and maintain the list server software (LISTSERV).
Lists are reviewed periodically to see if they are active: a list
is considered active if it has distributed email to its subscribers
within the past 12 months. Inactive lists will be automatically
removed with the exception of lists used solely for emergency
notification. List owners of emergency notification lists are asked
to contact firstname.lastname@example.org
with the list name, a brief description of the list, and the fact
that the list is used for emergency notification.
UB IT does not monitor the content of messages and list
archives. List owners have responsibility for the lists, including
monitoring discussion on the list and the content of messages and
archives and enforcing rules of conduct for the list. List owners
are also responsible for the day-to-day maintenance of their
list(s), including adding and deleting subscribers, answering
questions from list subscribers, and assisting UB IT in resolving
problems related to the list(s).
Archived messages will be retained for a maximum of five years.
UB IT reserves the right to remove archives from individual lists
that use excessive amounts of storage.
Users are encouraged to send links (URLs) to documents on the
Web, rather than large attached documents in their email to a list.
UB IT provides web space for departments, faculty, staff, and
students for this purpose. Mass mailing requests to the University
community must follow the UB Email for Mass Communications
Policy referenced above.
This policy applies to all University data regardless of its
medium and/or form, and to all those who handle University
information (faculty, staff, students, third party contractors, and
The Chief Information Officer or his designee will periodically
review and update this policy as needed. Questions concerning this
policy should be directed to the Office of the Associate VP for
Violations of this policy will result in appropriate
disciplinary measures in accordance with University policies,
applicable collective bargaining agreements, and state and federal
Director of Enterprise Infrastructure Services
305c Computing Center
Buffalo, NY 14260