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Policy Information

Date Established: 8/23/2004
Date Last Revised: -
Category: 

Administration and Governance
Responsible Office:
Internal Audit
Responsible Executive:
Vice President for Finance and Administration

Policy Contents

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Audit Follow-up

This policy is in effect even though it has not gone through the policy review process.

Summary

This policy outlines the procedure for follow-up of audit recommendations in audit reports issued by the University at Buffalo Internal Audit Department and/or external audit agencies. 

Policy Statement

The campus Internal Audit Department and the Associate Vice President and Controller are responsible for monitoring all audit activity on campus.

The Associate Vice President and Controller is responsible for coordinating the campus response to audit recommendations and for providing requested reports on the status of audit recommendations included in audit reports issued by the State University of New York (SUNY) System Administration Office of the University Auditor, the Research Foundation (RF) Internal Auditor, the Office of the State Comptroller, and other external audit agencies.

The campus Internal Audit Department is responsible for periodic follow-up on the status of audit recommendations included in reports it issues and selected recommendations included in reports issued by external audit agencies. When these recommendations have not been fully implemented or scheduled for implementation within six months of the issue date of the report, the Director of Internal Audit will notify the Vice President for Finance and Administration. After review, the Vice President for Finance and Administration will notify the Provost or applicable vice president of the unresolved recommendations and request an explanation of why appropriate action has not been taken. If the matter remains unresolved after three-months, the Office of the President will request an explanation of the circumstances that delay the implementation of the recommendations.

To ensure that these responsibilities are met, the Internal Audit Department and the Associate Vice President and Controller will be provided with copies of all audit reports and management letters on campus operations. This includes audits of the Faculty Student Association, University at Buffalo Foundation, faculty practice plans, student organizations, and other related entities that support the mission of the university.

Background

In the interest of good business practice and to comply with the New York State Governmental Accountability, Audit, and Internal Control Act of 1999 and the related Standards for Internal Controls in New York State Government prepared by the Office of the State Comptroller, the University at Buffalo will take such actions as are appropriate to implement audit recommendations made by our campus Internal Audit Department, the SUNY System Administration Office of the University Auditor, the RF Internal Auditor, the Office of the State Comptroller, and other external auditors.

Applicability

This policy applies to all audits and reviews performed by internal and external auditors for all university entities (e.g., state operations, RF, University at Buffalo Foundation, Faculty Student Association, clinical practice plans, student organizations, and other related entities).

Contact Information

Internal Audit
148 Parker Hall
Buffalo, NY  14214
Phone:  716-829-6950
http://internalaudit.buffalo.edu/  

Presidential Approval

Signed by President John B. Simpson

John B. Simpson, President

8/23/2004

Date