Date Established: 11/17/2014
Date Last Updated: 12/3/2015
Vice President for Student Life
The University at Buffalo is responsible for maintaining the confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
The University at Buffalo (UB, university) is committed to the protection and confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
FERPA gives students the right to:
The Family Educational Rights and Privacy Act of 1974 (FERPA) gives students the right to inspect and review their educational records and, under certain circumstances, the right to request that such records be amended. FERPA limits the right of the university to disclose educational records or information contained in such records without the student’s consent. FERPA also requires that the university notify students, on an annual basis, of their rights under FERPA.
This policy applies to all individuals with access to educational records maintained by the university and the protected rights of students regarding the release of such records.
Includes, but is not limited to, attendance in person; attendance via correspondence, videoconference, satellite, internet, or other telecommunication technology used by students who are not physically present in the classroom; and participation in a work-study program.
Defined by FERPA as those records that contain information directly related to a student and which are maintained by the university or by a party acting on behalf of the university. This includes, but is not limited to, transcripts, papers, exams, student databases, class schedules, financial records, correspondence, email, and handwritten notations. Educational records may be maintained in any medium. Educational records do not include law enforcement or physician treatment records that may be protected by other laws or regulations.
The Family Educational Rights and Privacy Act of 1974 is a federal law that protects the privacy of student educational records.
Legitimate Educational Interest
A University Official has a legitimate educational interest if the official requires the information for the purpose of fulfilling his official duties, including but not limited to:
A parent of a student and includes a natural parent, guardian, or an individual acting as a parent in the absence of a parent or a guardian.
Personally Identifiable Information
Information contained in an educational record that identifies or describes a student, including but not limited to, student name, name of a student’s parent or other family members, address of a student or student’s family, any personal identifier such as a student’s social security number or identification number, person number, or any personal characteristics or other information that would make a student’s identity easily traceable.
Personally identifiable information is divided into two categories:
Directory Information – student information that would not generally be considered harmful or an invasion of privacy if disclosed. UB has designated the following as directory information: student name, current address, telephone number, email address, major field of study, dates of attendance, degrees, and awards received.
Confidential Information – student information that may not be disclosed without the prior consent of the student to whom the information pertains, including directory information that the student designates as non-disclosable.
An individual who has reached 18 years of age or is attending a postsecondary institution at any age and for whom the institution maintains education records.
A University Official is a:
Students have the right to inspect and review their educational records.
Students have the right to control the disclosure of personally identifiable information contained in their educational records, except to the extent that FERPA authorizes disclosure without consent. Under FERPA, the university may not generally disclose personally identifiable information from a student’s educational records to a third party unless the student has provided written consent.
FERPA allows the university to disclose personally identifiable information from educational records without the student’s consent as follows:
FERPA contains several additional narrow exceptions to the requirement of obtaining a student’s consent before disclosing information from educational records. A unique set of conditions delineated in FERPA applies to each type of disclosure.
Students have the right to file a complaint with the Family Policy Compliance Office of the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of FERPA.
Students have the right to file a complaint with the Family Policy Compliance Office of the United States Department of Education concerning alleged failures by the university to comply with the requirements of FERPA.
In accordance with FERPA, UB annually provides students in attendance with information regarding their rights related to educational records. Student Consumer Information is also available on the Registrar’s website.
|December 2015||Revised the policy to: |
• Update the definition of University Official
• Add the definition of Legitimate Education Interest
|Judicial Affairs and Student Advocacy ||firstname.lastname@example.org|